Position Purpose
The Team Lead is responsible for providing on-site operational oversight to ensure the Personal
Care Home operates in compliance with Saskatchewan Ministry of Health and Personal Care Home
(PCH) regulations, standards, and guidelines. The role supports daily care operations, staff
supervision, documentation accuracy, resident safety, and regulatory compliance, while
supporting and relieving operational duties from the Care Home Manager.
Core Accountability
The Team Lead is accountable for ensuring that daily operations, staff practices, resident care,
documentation, and facility standards are consistently aligned with Ministry of Health and PCH
requirements.
Key Responsibilities
1.Staffing, Scheduling & Oversight
- Prepare, manage, and monitor staff schedules to always ensure adequate staffing levels.
- Address staffing issues including coverage, attendance, and shift coordination.
- Ensure staff follow assigned duties and daily routines related to resident care, hygiene,
and safety.
- Provide on-site supervision and direction to staff during assigned shifts.
2.Staff Credentials, Orientation & Training Compliance
- Ensure all staff credentials, certifications, and required training are current and
documented.
- Maintain oversight of credential expiry dates and follow up as required.
- Ensure new staff receive appropriate orientation and role-specific guidance.
- Complete the Personal Care Home (PCH) Orientation Workshop as required by the
Ministry.
3.Resident Intake, Assessments & Care Planning
- Coordinate and manage the resident intake process in accordance with PCH
requirements.
- Ensure initial and ongoing Home Care Assessments are completed and documented.
- Develop, review, and update individualized Care Plans based on assessed needs.
- Ensure care plans are communicated to staff and followed in daily care delivery.4.Documentation & Record Management
- Ensure staff and resident notes are completed accurately, consistently, and on time.
- Monitor documentation practices to ensure compliance with Ministry standards.
- Ensure records are properly organized, secured, and accessible for inspection.
- Ensure care home mail is properly sorted, distributed, and filed as required.
5.Medication Management & Clinical Compliance
The Team Lead plays a key compliance monitoring role by ensuring:
- Medication administration is performed according to policy and training.
- Medication Administration Records (MAR Sheets) are completed accurately and
reviewed regularly.
- Medication discrepancies or errors are identified, documented, and escalated
immediately.
- Proper storage, handling, and documentation practices are followed.
6.Regulatory Compliance & Reporting
- Support compliance with all Personal Care Home (PCH) regulations and Ministry of
Health guidelines.
- Assist with PCH Registry management and updates.
- Support PCH benefits registration and related documentation.
- Ensure incident reporting is completed accurately, promptly, and in accordance with
regulatory requirements.
- Identify compliance risks and escalate issues to the Care Home Manager.
7.Food Services & Nutrition Oversight
- Manage food inventory, grocery lists, and supply levels.
- Ensure kitchen staff follow proper food preparation, food handling, and sanitation
practices.
- Monitor food service areas to ensure cleanliness and compliance with health standards.
- Ensure residents receive meals according to care plans and dietary requirements.
8.Inventory & Supply Management
- Monitor inventory levels for care supplies, cleaning supplies, and operational materials.
- Ensure office supplies are adequately stocked and reordered as required.
- Report supply shortages or concerns to management in a timely manner.
9.Environment, Cleanliness & Safety
- Ensure resident rooms, common areas, dining areas, and entrances/exits are clean, safe,
and well maintained.
- Monitor housekeeping routines and follow up on deficiencies.
- Ensure staff complete daily hygiene routines for residents and resident rooms.
- Support infection prevention and environmental safety practices.10.Resident, Family & Client Interaction
- Act as a point of contact for residents and families regarding day-to-day concerns.
- Address issues respectfully and escalate concerns when required.
- Promote dignity, respect, and quality of life for all residents.
10.Reporting & Authority
- Authorized to make day-to-day operational decisions within assigned shifts.
- Reports incidents, compliance concerns, and operational issues to the Care Home
Manager.
- Supports, but does not replace, the Care Home Manager’s regulatory and administrative
authority.
11.Other Duties as assigned.
Qualifications & Requirements
- Experience in a Personal Care Home, care home, or regulated care setting.
- Demonstrated leadership or senior staff experience preferred.
- Knowledge of Saskatchewan Ministry of Health and PCH standards is an asset.
- Strong organizational, communication, and documentation skills.
- Ability to maintain confidentiality and professionalism at all times.
Pay: $18.00-$20.00 per hour
Work Location: In person
