Construction Office Administrator / Sage 50 BookkeeperAbout Us
Point to Point Structures is a growing Calgary-based construction and prefabrication company specializing in prefabricated wall systems, framing, and multi-family construction projects throughout Alberta.
As our company continues to grow, we are looking for a highly organized, detail-oriented, and motivated Office Administrator / Bookkeeper to become a key part of our team. This position plays a critical role in supporting daily operations across our office, prefab shop, and active construction projects.
We are looking for someone who is proactive, dependable, capable of handling a fast-paced construction environment, and experienced with Sage 50 and construction administration.
Position Summary
The Construction Office Administrator / Sage 50 Bookkeeper will be responsible for managing day-to-day office administration, bookkeeping, payroll support, accounts payable and receivable, construction billing, project documentation, and compliance administration.
The ideal candidate will have previous experience in the construction industry and understand the workflow and pace of active construction operations.
ResponsibilitiesBookkeeping & Accounting
- Daily use and management of Sage 50 accounting software
- Accounts payable and supplier invoice entry
- Accounts receivable and collections follow-up
- Progress billing and customer invoicing
- Bank reconciliations
- Credit card reconciliations and expense tracking
- Payroll processing and payroll administration
- GST tracking and reporting preparation
- Vendor and customer account setup and maintenance
- Assisting with job costing and project cost tracking
- Managing supplier statements and payment schedules
Construction Administration
- Tracking project billing and construction holdbacks
- Organizing contracts, purchase orders, change orders, and project documentation
- Maintaining digital and physical project filing systems
- Tracking subcontractor compliance documentation
- Managing and tracking WCB clearances and related documentation
- Maintaining insurance certificates and subcontractor compliance records
- Assisting with project coordination and administrative support
- Tracking shop drawings, approvals, and project-related paperwork
- Supporting communication between office, prefab shop, site crews, suppliers, and customers
Office Administration
- Managing incoming calls and emails
- General office organization and coordination
- Scheduling and administrative support
- Assisting ownership and management with operational administration
- Maintaining organized records and office systems
- Supporting continuous improvement of office procedures and workflows
Qualifications
- Sage 50 experience REQUIRED
- Minimum 3 years bookkeeping or office administration experience
- Construction industry experience strongly preferred
- Experience with payroll, AP/AR, reconciliations, and invoicing
- Strong understanding of Microsoft Excel and Office programs
- Strong organizational and multitasking abilities
- High attention to detail and accuracy
- Strong communication and problem-solving skills
- Ability to work independently and manage priorities
- Ability to perform well in a fast-paced construction environment
Preferred Experience
Experience with:
- Construction bookkeeping
- Progress billing
- Holdback tracking
- Job costing
- WCB administration
- Insurance certificate management
- Subcontractor compliance administration
- Multi-project construction environments
Compensation
- Competitive salary based on experience
- Long-term opportunity within a growing company
- Supportive and team-oriented work environment
Location
Calgary, Alberta
How to Apply
Please submit your resume along with a brief summary outlining your experience with Sage 50, construction administration, and bookkeeping.
Pay: $65,000.00-$85,000.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Vision care
Work Location: In person
