Job Description: The AP Clerk will be responsible for processing a high volume of invoices and ensuring their accurate entry and posting into the system. The role supports multiple business units and involves working with pre-coded purchase orders, filing, document organization, and assisting with audit preparations. We are looking for a detail-oriented and organized individual with strong data entry skills and the ability to manage routine administrative tasks efficiently.
Responsibilities
- Receive invoices and check for completion and accuracy.
- Enter invoices into the ERP System (Syspro).
- Ensure adherence to established policies and procedures in all aspects of the Accounts Payable function.
- Maintain the integrity of Accounts Payable data.
- Review vendor statements.
- Maintain filing system within Accounts Payable function.
- Communicate with colleagues.
- Assist with ad hoc tasks.
Essential Skills
- 6+ months of experience in Accounts Payable, including a strong understanding of AP concepts, manual reconciliations, PO system, and 3-way matching.
- Experience processing at least 50+ invoices per week, primarily product and inventory-based, with 3-way matching.
- Experience working in a mid-sized or complex environment with multiple business units, entities, US/Can operations, PO, and multi-currency.
- Basic to intermediate Excel skills for managing data in a fully integrated ERP system, including POs, manufacturing, and reconciliations.
Additional Skills & Qualifications
- General knowledge of accounting principles.
- Experience working in an inventory-based environment (manufacturing or distribution).
- Experience with freight payable.
- Understanding of tax differences between US and Canada.
- Familiarity with Syspro ERP system.
- Strong attention to detail with a high degree of accuracy and ability to multi-task.
- Strong communication skills.
- Problem-solving abilities with a solid understanding of PO system and variances.
- Ability to work closely with the purchasing department.
- Initiative and ownership in every aspect of the job.
- Organized, self-driven, and able to work well independently and as part of a team.
Work Environment
The work environment consists of 125-150 employees, with a 9-person AP/AR team and 20 people in accounting and finance. It is an open, friendly, and collaborative environment with long-term employees in a family-run and operated company. The company is stable and growing with four manufacturing facilities. The dress code is business casual, and the role requires on-site work five days a week from Monday to Friday, with hours from 7:30 AM to 4 PM or 8 AM to 4:30 PM.
Pay: $20.00-$25.00 per hour
Expected hours: 40.0 per week
Work Location: In person
