Overview
This position also provides general clerical support to the full time receptionist at the front desk.
Part time with 4 hours per day that can be flexible but are meant to cover the lunch hour, however will
need to be available from 8:30 – 5:00 Monday to Friday for short notice of cover off for the main
receptionist. Some full days during month ends as well or when main receptionist books holidays.
Responsibilities
- Deal politely and tactfully with the public.
- Perform receptionist duties by greeting visitors, answering the telephone, ascertaining the nature of business, providing information or redirecting inquiries as required.
- Operate computer-based programs related to word processing and set-up and use of data base
- Programs and spread sheets.
- Process mail
- Duplicate, produce and process materials using appropriate equipment as directed.
- Prepare requisitions for supplies as required and maintain an inventory of office and program
- Order supplies as required.
- Set up and maintain filing systems for the office including correspondence, reports, personnel files and general information including those of confidential nature.
Skills
- Excellent interpersonal and communication skills
- Grade 12 education
- Excellent time management skills
- Accurate filing skills
- Excellent listening skills
- Ability to work as a team player
- Ability to work independently with minimal supervision
- Ability to prioritize daily work
- Self-directed, task and goal oriented
- Ability to maintain strict confidentiality with respect to REMAX operations
- Ability to deal with a broad range of members of the public.
- Positive attitude
Good knowledge of business English, spelling, and punctuation.
Knowledge in the operation of equipment, such as photocopier, fax, telephone/switchboard, and computer.
Knowledge of methods and procedures used in maintaining an office.
Proficiency in the operation of computers and knowledgeable in word processing, database and spreadsheet applications.
Pay: From $16.00 per hour
Expected hours: 20.0 – 37.5 per week
Work Location: In person
