Experienced Administrative Assistant
Key Responsibilities
Front Desk Management & Client Relations
- Manage the front desk with a high degree of professionalism, greeting clients, visitors, and vendors.
- Direct incoming phone inquiries, filter correspondence, and ensure rapid, accurate follow-up with clients and vendors.
- Take ownership of data entry and maintenance for our key clients’ database, ensuring information is accurate and secure.
Office Operations & Facilities Management
- Maintain total organization, efficiency, and professional presentation of the shared office space.
- Act as a central resource for internal staff, providing timely information, technical assistance, and administrative problem-solving.
- Coordinate incoming/outgoing mail, track inventory, order office supplies, and liaise with facilities vendors.
Cross-Departmental Support (HR & Finance)
- Provide comprehensive administrative support to the HR Manager, including interview scheduling, onboarding logistics, and file management.
- Utilize your background to manage, track, and process payroll functions efficiently.
- Support the Finance team with general clerical tasks, financial data entry, and accounts receivable/collections outreach. [1, 2]
Qualifications & Requirements
- Minimum of 2 years of hands-on payroll experience is strictly required.
- Solid background as an Administrative Assistant, Executive Assistant, or Office Manager in a fast-paced environment.
- Exceptional interpersonal skills, strong conflict-resolution abilities, and a polished professional demeanor.
- Advanced proficiency in data entry, MS Office Suite (Word, Excel, Outlook), and standard payroll platforms.
- Highly organized self-starter who requires minimal supervision and excels at multitasking under deadlines.
Job Types: Permanent, Full-time
Pay: Up to $50,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Flexible language requirement:
Ability to commute/relocate:
- Markham, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
- valid driver’s license, and reliable insured vehicle, to commute to work is a must.
- candidates must live a close proximity to Markham area.
Education:
- Secondary School (required)
Experience:
- Front desk: 2 years (required)
- Administrative : 3 years (preferred)
Language:
- fluent English (required)
Location:
Work Location: In person
