WHO WE ARE
Western Truck Body, ULC a subsidiary of Federal Signal Corporation, is a leader in customized, commercial (https://www.westerntruckbody.com/service-truck-bodies-prince-george) and industrial aluminum truck body (https://www.westerntruckbody.com/auto-body-edmonton) manufacturing and repairs. Founded in 1958, Western Truck Body is proud to be known as “Your Fleet Management Partner” in various sectors such as agriculture, construction, mining, oil and gas, utilities and public service industries (https://www.westerntruckbody.com/service-truck-bodies-regina) for providing high-quality products (https://www.westerntruckbody.com/service-truck-bodies-lethbridge) based on custom design and personalized service (https://www.westerntruckbody.com/service-body-crane-kelowna).
Western Truck Body is an approved Ford Motor Company pool stock dealer and certified installer. We’ll help you work with your local dealer to pick up a truck (https://www.westerntruckbody.com/truck-body-shop-edmonton) or van from our stock, or on-order inventory (https://www.westerntruckbody.com/truck-bodies-red-deer) and pair it with a service body (https://www.westerntruckbody.com/auto-body-edmonton), deck, crane (https://www.westerntruckbody.com/picker-trucks-edmonton), air compressor power tailgate, waste oil pump or hose reel.
DUTIES AND RESPONSIBILITIES
Administrative & Office Support
- Maintain records, document filing/tracking, and data entry (e.g., scanning invoices and packing slips)
- Scan, store, and adjust employee timecards as required
- Order office supplies and maintain inventory levels
- Manage staff parking when required
- Perform other administrative or work-related tasks as assigned
Fleet & Truck Administration
- Coordinate vehicle check-in and check-out processes, including:
- Creating identification tags
- Recording serial numbers and odometer readings
- Inspecting and documenting damages
- Manage all truck movements (check-in/check-out tracking and documentation)
- Maintain VIN tracking and associated paperwork
- Issue, verify, and monitor WTB serial number plates
- Update Work Truck Site (FODS) upon completion of NSM activities
- Manage Ford Tracking systems across multiple websites
- Update milestones for all Ford Pool units
- Prepare, laminate, and digitally file Crane Stability Certificates
- Scan and file documentation
- Maintain organized monthly physical filing
- Maintain and organize truck-related photos (check-in, check-out, QC, and completed files)
- Create and label folders for new jobs and completed projects
- Manage and clean up job files in systems such as Black Book
Safety & Compliance Support
- Check in visitors, contractors, and service personnel; provide safety orientation documentation and any required PPE
- Maintain visitor logs in coordination with the Safety Coordinator
- Support emergency preparedness by maintaining attendance sheets and whiteboard updates during drills or incidents
REQUIRED QUALIFICATIONS
- +5 years of administrative experience
- Previous experience in a manufacturing facility
COMPETENCIES & SKILLS
- Ability to organize & maintain multiple projects with cross-functional departments
- Detail-oriented and able to work independently with minimal supervision.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build positive relationships with clients, visitors, and team members.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
WORKING CONDITIONS
- Multi-temperature environment
SALARY AND BENEFITS
- Benefits after a 3-month probationary period (dental, vision, extended health, life insurance)
Required
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Team Player: Works well as a member of a group
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Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
