Job Overview
The Sales Coordinator plays a critical role in supporting the sales and marketing operations for low-rise and/or high-rise residential developments. This position acts as the central liaison between the sales team, marketing, legal, accounting and purchasers, ensuring a seamless sales process from initial inquiry through to firm deal and beyond.
Key Responsibilities
Sales & Administrative Support
- Coordinate daily operations for the sales and marketing team such as internal and external meetings
- Work with our external legal team to prepare Agreements of Purchase & Sale (APS), worksheets, and related documentation
- Maintain accurate records of sales activity, inventory, and purchaser data (CRM systems)
- Work closely with Arkfield internal accounting department to prepare for closings
- Track deal progression from worksheet to firm status, including conditions and deposits
Reporting & Data Management
- Monitor and report on sales performance, traffic, and absorption trends
- Maintain inventory tracking, pricing updates, and release documentation
- Prepare weekly and monthly sales reports for internal stakeholders
- Analyze competitor activity and market conditions to support strategy
Marketing & Presentation Centre Support
- Ensure presentation centre is fully operational, branded, and stocked with materials
- Coordinate with marketing teams on launch materials, signage, and digital campaigns
- Assist with event planning (VIP launches, broker events, public openings)
Customer Experience
- Serve as a key point of contact for purchasers throughout the sales process
- Coordinate communication between purchasers, lawyers, and internal teams
- Handle purchaser inquiries, upgrades coordination (where applicable), and issue resolution
Compliance & Documentation
- Ensure all sales documentation complies with regulatory requirements (e.g., disclosure statements, Tarion, etc.)
- Manage deposit tracking and submission processes
- Liaise with legal teams on deal administration and amendments
Qualifications
- Minimum 5 years experience in real estate sales administration (new home development preferred)
- Strong knowledge of the new home sales process (pre-construction experience is a major asset)
- Proficiency in CRM systems (e.g., Salesforce, Spark, or similar)
- Excellent organizational, multitasking, and communication skills
- High attention to detail and ability to work in a fast-paced environment
- Ontario drivers license and access to a car. The role requires driving.
Key Competencies
- Strong coordination and project management skills
- Analytical mindset with ability to interpret sales data
- Customer-focused with a high level of professionalism
- Ability to manage multiple projects and deadlines simultaneously
Nice-to-Have
- Experience with pre-construction launches (low-rise or high-rise)
- Familiarity with Tarion and Ontario new home regulations
Pay: From $75,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Toronto, ON M3B 2R2: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- Do you have access to a vehicle?
Licence/Certification:
- Class G Licence (required)
Willingness to travel:
Work Location: In person
