The Proposal Coordinator is responsible for coordinating, preparing, and submitting high-quality proposals, bids and tenders in response to client requests (RFPs, RFQs, RFIs). The role supports business development efforts by ensuring proposals are accurate, compliant, well-structured, and submitted on time.
- Project and proposal document creation, editing, proofreading, and formatting as directed
- Active participation in proposal coordination
- Creation and/or completion of fillable pdf documents, organizational charts or other graphs/charts as required
- SharePoint document upload and tagging, including maintenance of libraries or lists
- InEight (database) data entry, tagging, maintenance and reporting
- Update of commercial and/or operational reports, project profiles, and other documents
- Update procedures and manuals as directed
- Maintain confidentiality with respect to Redpath and client information
- Administrative support to the Engineering, Estimating, Project Controls, Operations and Contract Services departments as required
- Duties such as filing, scanning, setting up and moderating/minuting meetings, and document control
Salary Range (Base): $53,500 - $73,600 - Based on knowledge, skills and experience.
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Education:
Required: Diploma in related field, compiling, issuing, and transmitting high quality documents to company standards
Preferred: Post-secondary education in Office Administration and/or Technical Writing
Work Experience:
Required: 2 years office-related experience
Preferred: 5 years in office administration, with experience/knowledge in stylistic editing/writing/proofreading of contracts and proposals
Computer Skills:
Advanced skills in Microsoft products (Word, Excel, PowerPoint, Outlook, Teams, Share Point) and Adobe (Acrobat, InDesign)
