Executive Administrative Assistant
Location: Vancouver, BC
Duration: 03 Months
Must Have
- Calendar Management
- Concur Travel and Expense
- MS office suite, heavy international travel and meeting planning. Travel and Expenses. Client Interaction.
JOB DESCRIPTION:
- Manage and maintains executives' schedules. Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- File and retrieve corporate documents, records, and reports.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare responses to correspondence containing routine inquiries.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Make travel arrangements for executives.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Compile, transcribe, and distribute minutes of meetings.
- Attend meetings to record minutes.
- Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, to aid executives.
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
- Set up and oversee administrative policies and procedures for offices and/or organizations. Supervise and train other clerical staff.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Interpret administrative and operating policies and procedures for employees.
Required Skills
- 7 plus overall Experience in a complex globally matrixed company environment.
- Senior Level Administrative experience with C level team members.
- Microsoft Office experience
- Concur Travel System experience.
- Excellent Communications both written and verbal.
- High level of attention to detail and accuracy.
- Ability to work independently and make sound decisions.
- Ability to work in a fast paced deliverable driven environment with tight deadlines without needing direction.
- College degree preferred, High School diploma required.
Pay: $28.00-$33.00 per hour
Education:
- Secondary School (preferred)
Experience:
- Concur: 3 years (required)
- Travel and Expense: 3 years (required)
Work Location: In person
