Job Overview
Arletta Environmental Consulting Corp. is seeking an experienced AP/AR Specialist to join our Calgary team. Reporting directly to senior management the successful candidate must be able to manage multiple competing priorities in a high energy environment, be extremely organized, and self-motivated, with strong time management skills. This is a full-time role based in Calgary, AB.
About Us: At Arletta Environmental Consulting Corp., we specialize in environmental assessment, remediation, and reclamation projects. Our team is dedicated to achieving excellence in every aspect of our work, from field operations to project management. We offer a collaborative environment where innovation and quality drive our success.
What You'll Do:
As our Accounting Administrator, you will be responsible for performing and optimizing accounting tasks. Your key responsibilities will include:
· Running weekly work in progress reports for billing review for two legal entities.
· Ensuring all billable transactions are entered and are accounted for.
· Drafting, compiling, finalizing client invoices and submitting to client portals (mainly OpenInvoice & Cortex) following client specific invoicing & provincial guidelines.
· Preparing all required reporting & documentation for invoices pertaining to Government funding programs.
· Processing & applying client and government payments and credits to projects & invoices.
· Cost tracking all receivable invoices and payments.
· Processing all payables (overhead, billable expenses and invoices)
· Preparing & executing EFT payments.
· Preparing monthly inter-company invoices.
· Processing & tracking all 3rd Party Contractor invoices according to project specific guidelines.
Qualifications:
We are seeking an experienced AP/AR Specialist with post-secondary training in business & accounting disciplines. You should have:
· 5+ years of experience working in a similar role, with preference given to oil & gas/consulting industries that manage numerous ongoing projects.
· Experience using Quickbooks Online
· Fluent in Microsoft Office365 with advanced level experience in Microsoft Excel.
· Natural critical thinking skills with a very keen attention to detail & accuracy.
· Proven ability to problem solve and multi-task;
· An ability to manage many competing priorities and pivot quickly & effectively.
· An ability to develop and streamline processes.
· Excellent written and verbal communication skills as working with several team members on a daily basis is required to be successful in this role.
Why You'll Love Working with Us:
Career Growth: Opportunity for professional development and increasing responsibility.
Diverse Projects: Contribute to a variety of environmental consulting projects across multiple clients.
Competitive Compensation: Salary aligned with experience, complemented by a comprehensive, employee-centered benefits package. This includes an annual performance based profit-sharing bonus, a Health Spending Account & Wellness Spending Account, an Employee Assistance Program, and a matched RRSP savings plan.
Work-Life Balance: Flexible hours and a supportive work environment. Our office location offers a free on-site gym, bicycle lock up facility and showers.
Innovative Workspace: Experience the energy of working in a dynamic WeWork space. Our office environment is designed to inspire collaboration and creativity, with modern workspaces, communal areas, and regular social events that bring the team together.
Continuing Education: Encouragement and support for ongoing industry training and certifications.
How to Apply:
If you’re ready to make a difference and grow your career in environmental consulting with a company that values expertise and innovation, send a cover letter and resume to [email protected].
Application Deadline: This position will remain open until filled.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Profit sharing
- RRSP match
- Vision care
- Wellness program
Ability to commute/relocate:
- Calgary, AB T2P 2W2: reliably commute or plan to relocate before starting work (required)
Experience:
- Bookkeeping or In house accounting: 3 years (preferred)
- QuickBooks: 2 years (preferred)
Location:
- Calgary, AB T2P 2W2 (preferred)
Work Location: In person
