About Sorsys
Sorsys Technologies is an industrial automation company in Brampton, Ontario. We design and build automated visual inspection machines, robotic feeders, and assembly and welding automation systems, and we run an in-house parts sorting service for manufacturers. We're a hands-on team of 20+ people working out of a 10,000 sq. ft. facility.
About the role
We're looking for an organized, dependable Office Administrator to run the day-to-day administrative and operational side of the business. This is a broad role that touches finance, hiring, the office, the shop floor, and our suppliers. You'll be the person who keeps things moving and makes sure nothing falls through the cracks. It's a full-time, on-site position that suits someone who likes variety and takes ownership.
What you'll do
Accounts Receivable & Payable
- Issue customer invoices, track payments, and follow up on overdue accounts
- Process supplier invoices, verify against purchase orders, and prepare payments
- Reconcile accounts and keep records and aging reports up to date
- Work with our external bookkeeper/accountant on month-end
Staffing & HR support
- Coordinate job postings, screen applicants, and schedule interviews
- Manage onboarding paperwork and orientation for new hires
- Maintain employee records and time-off tracking
- Support payroll preparation and timesheet accuracy
Office management
- Keep the office running: supplies, equipment, and vendors
- Handle calls, mail, email, and reception
- Organize digital and physical files and records
- Support management with scheduling and correspondence
Shipping & receiving
- Prepare outgoing shipments, arrange couriers/freight, and produce shipping paperwork
- Receive deliveries, check against orders, and log them in
- Keep customs and cross-border documentation in order
Procurement
- Source and order parts, materials, and supplies
- Request quotes, compare suppliers, and issue purchase orders
- Track open orders and follow up on lead times
- Maintain good supplier relationships
General
- Handle other day-to-day administrative tasks as they come up
- Help improve and document office and operational processes
What we're looking for
- 2+ years in office administration, bookkeeping, or a similar role
- Solid understanding of AR/AP and basic accounting
- Strong organization and the ability to juggle several priorities
- Comfortable with accounting software and Microsoft Office / Google Workspace
- Good written and spoken English and a professional, friendly manner
- Reliable, detail-oriented, and able to work independently
- Eligible to work in Canada
Nice to have
- Experience in a manufacturing, industrial, or warehouse environment
- Familiarity with shipping, freight, and customs documentation
- Experience with QuickBooks or similar
- Knowledge of procurement and inventory practices
Sorsys Technologies Inc. is an equal opportunity employer.
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Experience:
- Office management: 2 years (preferred)
- Bookkeeping: 1 year (preferred)
Work Location: In person
