Metric Design is a Saskatoon-based interior design studio working on residential and commercial projects. We are growing, and we are looking for a sharp, organized, and motivated person to keep all the moving parts of our studio running smoothly.
This is a hands on role with real variety. One hour you are answering the phone and chasing a supplier order, the next you are setting up a new project in our system, the next you are at the warehouse loading product for a job site, the next you are coordinating onboarding for a new team member. If you thrive on variety and like making things flow, this is the role for you.
Who you are
You love when things are running smoothly, and you are the person who notices when something is not. You take pride in keeping the trains on time.
You are happy to answer the phone, chase down a delivery, set up a new project file, then head to the warehouse to load up materials for a job site. The variety is the appeal.
You are organized and detail oriented, but you do not get stuck chasing perfection. You like figuring things out, asking good questions, and making things work better than you found them.
You handle confidential information with discretion. Employee records, client details, and internal conversations stay where they belong.
You are excited by technology and you use AI tools like Claude and ChatGPT to make your work faster and sharper. But you are not just a screen person. You like being in the studio, on a job site, talking to people, and getting things done.
What you will do
Operations and project coordination
- Answer the studio phone and serve as the first point of contact for clients, suppliers, and trades
- Set up new client projects in ClickUp, including file structure, sprints, and allocated hours per phase
- Document time blocks from daily team meetings and circulate clean recap notes
- Track project milestones, deadlines, and outstanding items across all active projects
- Issue purchase orders, process invoices, and coordinate with our bookkeeper on financial workflows
- Request pricing from suppliers and trades, track open orders, and follow up on outstanding deliveries
- Manage shared team calendars in Outlook and ensure meetings, travel, and key dates are visible across the studio
- Coordinate in studio events including lunch and learns and networking sessions
Logistics and site support
- Receive incoming product at the studio's storage facility and verify orders against purchase orders
- Stage and organize materials, fixtures, and furniture for upcoming installs
- Deliver materials and product from the warehouse to active job sites
- Coordinate delivery and install timing with contractors, trades, and the design team
- Maintain inventory of studio fixtures and furniture and keep the storage facility organized
Team and people coordination
- Maintain team schedules, including vacation and time off tracking, and ensure coverage during absences
- Coordinate administrative onboarding for new team members, from desk and equipment setup to system access and welcome materials
- Keep employee records organized and current in our digital filing system
- Track and celebrate team milestones, including birthdays and work anniversaries
- Coordinate training and travel logistics for the team
- Schedule interviews and manage candidate communications when we are hiring
- Coordinate performance review logistics and keep the cadence on track
Systems and workflow
- Set up and maintain SharePoint folder structures and access permissions
- Configure email accounts and tools for new team members
- Build and improve ClickUp templates and automations to make project setup faster
- Use Claude and ChatGPT to draft supplier emails, meeting recaps, and documentation
- Identify repetitive manual tasks and find ways to streamline them
- Troubleshoot day to day technology issues and coordinate with external IT support when needed
What you bring
- One or more years of experience in operations, administration, project coordination, hospitality, retail management, or a similar fast paced role
- Strong organizational skills and the ability to juggle many moving pieces without dropping the ball
- Discretion and good judgment with confidential employee, client, and business information
- Comfortable answering the phone and communicating professionally with clients, suppliers, and contractors
- Proficient with Microsoft 365, especially Outlook and Excel
- Working knowledge of Google Workspace (Drive, Docs, Sheets)
- Experience with ClickUp or another project management platform you can transfer quickly
- Proficient with Claude and ChatGPT, and confident using them as everyday work tools
- Strong written communication for emails, follow ups, and recap notes
- Self directed and proactive, with the ability to take ownership without being micromanaged
- Valid Saskatchewan driver's license
- Comfortable with light physical work, including loading, unloading, lifting, and staging materials up to 50 pounds
- Post secondary education in business, administration, or a related field is an asset, but not required if you have the right experience
What we offer
- Salary based on experience
- Full time, in studio role with regular weekday hours
- A modern downtown studio at 213 Wall Street with a collaborative, ambitious team
- Real ownership and the chance to shape how the studio runs
- A clear path for growth as the role and team expand
- A great work culture with benefits
How to apply
Submit your resume and a brief cover letter telling us why this multi-faceted role caught your attention. Tell us one specific example of a time you helped make something run more smoothly, whether at work, school, or in a personal project.
Shortlisted candidates will be invited to complete a brief skills and work style assessment as the next step.
Pay: $50,000.00-$65,000.00 per year
Ability to commute/relocate:
- Saskatoon, SK S7K 1N5: reliably commute or plan to relocate before starting work (required)
Language:
Work Location: In person
