We are looking for a seasoned Sr. Administrator / HR professional for our mid sized Company located in Vancouver, B.C. This is a hands-on role that focuses on administrative operations with additional HR responsibilities, requiring strength in both areas.
We provide a competitive salary and an extensive benefits package including extended health and dental, health & wellness benefit and a Group RRSP with a company match.
Responsibilities include but are not limited to:
- Supporting senior management in administrative tasks and duties.
- Keeping information and documents organized, both physically and electronically.
- Maintaining a list of all proposals, contracts, and change orders.
- Assisting with the preparation of proposals and contracts.
- Maintaining all professional association dues, requirements, and obligations.
- Preparing annual professional insurance renewals.
- Developing creative solutions to problems, evaluating strategies, and coordinating efforts to resolve the issues.
- Conducting research and creating reports on various topics based on the needs of the principals.
- Overseeing administration staff including Accounting, Reception, and IT personnel.
- Relieving reception as required.
- Overseeing creation of promotional materials by coordinating requirements with outsourced graphics consultants, photographers, and others as necessary.
- Conducting recruitment, selection, and termination activities.
- Preparing and maintaining updated employee contracts and employee information, as well as coordinating with legal council to ensure compliance with all employee relation programs.
- Benefit package administration.
- Conducting staff performance reviews and evaluations.
- Assisting with the development of training programs.
- Providing daily briefings to Managing Principal on all office and staff related activities, communicating relevant updates to all Principals.
- Attending, chairing, and composing minutes of weekly management meetings.
- Planning and organizing internal and external events, such as social outings, fundraisers, sporting tournaments, and appreciation and promotional events. Attending such events.
- Continuously updating and enhancing professional knowledge by participating in educational opportunities and reading trade publications.
The successful candidate will have a variety of hard and soft skills needed to do their job well. Examples of these skills include:
- Experience with administrative duties.
- Strong Excel skills, comfort with technology.
- Ability to learn quickly, a self-starter, rarely needing repeated direction.
- Ability to multi-task and adapt in a fast paced, evolving, and changing environment.
- Ability to prioritize.
- Time management and punctuality.
- Ability to learn and anticipate the needs of the principals.
- Ability to maintain a high degree of discretion and confidentiality.
- Attention to detail.
- Communication and interpersonal skills, including fluent English.
Qualifications:
- Minimum 5 years experience in Office Administration.
- Minimum 1 year experience in Human Resources.
- Proficiency with Office 365.
- Diploma in Office Administration or equivalent is an advantage.
- Experience with InDesign and Adobe Suite is an advantage.
Job Type: Full-time
Pay: $60,000.00-$70,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program
Application question(s):
- How would you describe your experience in Excel?
- Have you drafted or substantively reviewed client-facing proposals or service contracts (e.g., agreements with external clients or consultants)?
- If applicable, what is the expiry date of your current work authorization?
- This is a full-time, in-office role. Are you comfortable working on-site on a full-time basis?
- How would you assess your proficiency in English, both written and spoken?
Work Location: In person
