Overview
We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a vital role in maintaining smooth office operations, providing exceptional customer service, and supporting administrative functions across various departments. This position offers an excellent opportunity for individuals with strong skills and experience in office management to contribute to a professional and dynamic work environment.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Assist with bookkeeping and basic financial record keeping
- Support customer service efforts by addressing inquiries and providing support via phone and email
- Schedule appointments, manage calendars, and coordinate meetings for staff members
- Proofread documents for accuracy and clarity before distribution
- Handle administrative tasks such as copying, scanning, faxing, and mailing correspondence
- Support medical or dental office functions if applicable, including patient check-in/out processes and insurance documentation
Skills
- Experience a must
- Strong computer skills with the ability to learn new systems quickly. we use Opendental software.
- Excellent organizational skills with attention to detail in data entry and document management
- Effective phone etiquette and customer support skills for front desk interactions
- Ability to multitask efficiently while maintaining accuracy under pressure
- Strong proofreading skills to ensure professional communication
- Knowledge of office procedures such as filing, record keeping, and managing multi-line phone systems
- Ability to work independently as well as part of a team in a fast-paced environment
Pay: $30.00-$35.00 per hour
Benefits:
Work Location: In person
