We are looking for a reliable and organized Operations Assistant / Office Assistant to help with the daily office, customer service, scheduling, and estimating support for a growing construction, concrete, trucking, and contracting business.
This role is part-time and casual to start, but it has the potential to grow into more hours and a larger role as the company grows. The right person will be someone who is professional, dependable, good with people, and willing to learn the construction side of the business.
This position would be a good fit for someone looking to make extra income while helping organize and support a growing local business.
Main Responsibilities:
Answer and return phone calls, texts, and emails from customers.
Collect customer information, job details, addresses, photos, and measurements.
Help schedule estimates, site visits, deliveries, and job dates.
Follow up with customers after quotes are sent.
Organize leads, customer files, invoices, receipts, and job information.
Help prepare basic draft estimates using company templates.
Contact suppliers for pricing when needed.
Help with basic social media posts, Google Business updates, and customer follow-ups.
Keep the owner updated with daily priorities, missed calls, appointments, and follow-ups.
Assist with general admin tasks as needed.
Experience / Skills Wanted:
Administrative assistant, office assistant, receptionist, dispatch, customer service, or scheduling experience is an asset.
Construction, concrete, trucking, landscaping, excavation, or estimating experience is a strong asset, but not required.
Must be organized and able to keep track of details.
Must be professional when speaking with customers.
Must be reliable and able to follow through on tasks.
Must be comfortable using a phone, email, text, Google Drive, spreadsheets, and basic computer programs.
Must be willing to learn.
Bonus Skills:
Experience with any of the following is helpful:
QuickBooks, Google Sheets, Excel, Jobber, Housecall Pro, Buildertrend, social media, Facebook Business Page, Google Business Profile, invoicing, estimating, or dispatching.
Schedule:
This role will start at approximately 5–15 hours per week. Hours may be flexible depending on the right person and business needs.
More hours and higher pay may become available as the role grows and the right person proves they can help with calls, scheduling, customer follow-up, admin, and estimating support.
Pay:
Starting pay is $17.00–$18.00 per hour, depending on experience.
How to Apply:
Please send your resume and a short message explaining your experience with office work, customer service, scheduling, construction, estimating, or administration.
We are looking for someone who is dependable, organized, professional, and interested in growing with the business.
Pay: From $17.00 per hour
Work Location: Hybrid remote in Dartmouth, NS
