Harmonize Family Services
Schedule: Full-Time, Monday–Friday, 8:30 AM – 4:30 PM
Location: Edmonton, AB
About Us
Harmonize Family Services is a community-driven organization dedicated to providing trauma-informed, person-centered care to youth and individuals in our group home and group care programs. We are committed to ensuring that every person we support feels safe, respected, and empowered. Our homes operate 24/7, and our staff play a vital role in shaping positive outcomes for children and youth who have experienced complex challenges.
Our HR team is central to maintaining the high standards of care we deliver. We ensure all employees are properly trained, supported, and aligned with our mission. As we continue to grow, we are seeking team members who value compassion, professionalism, and strong organizational excellence.
Position Summary
The HR Administrator plays a critical operational role within the HR department by supporting full-cycle recruitment, onboarding, training compliance, payroll, HR data management, and day-to-day administrative functions. This position requires a high level of accuracy, professionalism, and the ability to manage multiple priorities simultaneously in a fast-paced environment.
The ideal candidate is someone who thrives in a structured workflow, understands confidentiality, and can confidently support managers, new employees, and ongoing HR processes. This role ensures that every new hire entering Harmonize Family Services receives a smooth, well-coordinated hiring and onboarding experience, while maintaining precise HR records, compliance documents, and communication tracking systems.
As a small company you will often be on your own so it is vital that you can be a self starter, disciplined, and willing to make decisions on your own. We'd like you and the role to grow with the company so there is the opportunity of upward movement.
Major Responsibilities
Administration
- Managing HR system, connecting all new employees to the HR system to ensure they complete their HR downloads
- Searching, liaising and coordinating staff with mandatory training
- Tracking employee training and certificates, making sure the mandatory training has been taken on time by reminding employees.
- Submitting employee timesheets for payroll to the finance team + ensuring all staff receive pay stubs on time
- Help ensure company’s policies are in compliance with accreditation standards
- Participating in and supporting special projects and tasks related to the Human Resources function, including policy updates, HR documentation updates, etc.
- Maintaining in depth knowledge of legal requirements and labour standards related to day-to-day management of employees, reducing legal risks and ensuring compliance
- Administering recruiting tools and applicant tracking systems, including job postings, reference checks, etc.
Personnel Support
- Overseeing employee concerns and conducting complex employee relations investigations as needed
- Managing procedures regarding workplace investigations, progressive discipline, and termination
- Attending staff, supervisory, and recruitment meetings to provide updates on HR practices as well as answering questions regarding HR processes and changes
- Managing employee personnel files
- Visiting programs as necessary to meet with staff, and facilitate HR processes and communication.
Qualifications:
- Bachelor's Degree/Diploma in Human Resources or a related discipline
- 2 years of HR experience
- Exceptional interpersonal and communication skills
- Self motivated with ability to prioritize and manage conflicting demands
- Ability to manage confidential information with professionalism and discretion
- Criminal Record check with a vulnerable sector and Child intervention record (Within a 6 month timeframe)
Job Type: Full-time
Benefits:
- Dental care
- Extended health care
Education:
- Bachelor's Degree (preferred)
Experience:
- Human resources: 1 year (preferred)
Work Location: In person
Pay: From $25.00 per hour
Work Location: In person
