ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE
Our Vancouver office is seeking a full-time intermediate-level corporate records clerk to join our fast-paced Corporate Services group in our Business Law department. As an integral member of the Corporate Services team, the incumbent will be required to provide corporate record services to professionals and paralegals, including maintaining minute books and conducting searches.
RESPONSIBILITIES
Create and maintain virtual minute books, including scanning, organizing, and updating corporate records.
Prepare and file annual reports, and ongoing maintenance filings for federal, provincial, extra‑provincial, and out‑of‑province entities, including societies.
Monitor, track, and respond to dissolution notices or compliance reminders from corporate registries.
Complete BC and federal transparency register filings and ensure records remain current and accurate.
Prepare and file changes to Registered and Records Offices.
Conduct BC name reservations and manage name availability processes with BC Registries.
Conduct BC Online searches and retrieve corporate documents as required.
Manage incoming corporate mail.
Perform other duties as assigned to support the Corporate Services Department.
QUALIFICATIONS
Two years’ related work experience.
Aptitude to take care of clients’ needs in a professional and courteous manner.
Produce a high quality and quantity of work products under tight timelines.
Handle stress in a business-appropriate manner.
Ability to use discretion when dealing with confidential information.
Strong problem-solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities.
Excellent coordination and organizational skills.
Capacity to work independently, as well as in a team environment.
Excellent interpersonal skills with the ability to work effectively with other staff and professionals.
Strong written, oral and verbal communication skills.
Excellent grammar and proofreading skills.
Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel).
Ability to multi-task within a fast-paced environment.
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
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100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
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Benefits coverage for Firm members and their dependents from day one!
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15+ vacation days and hybrid work flexibility
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Group Retirement Savings Plan with employer match
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Financial protection through short & long-term disability, life, accident & critical illness insurance
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Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
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Recognition awards, appreciation events, and a supportive, collaborative work culture
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Perks and preferred pricing programs, referral bonuses and more
The starting range for this role is $52,000 to $65,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.
This position is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
