Position Overview
We are looking for an organized and detail-oriented Accounting / Administrative Assistant to support our hotel’s finance and daily administrative operations. In this role, you will bridge the gap between traditional administrative support and basic bookkeeping. You will be responsible for processing invoices, reconciling receipts, maintaining financial records, processing night audits and ensuring our day-to-day office operations run smoothly.
The ideal candidate possesses strong numerical accuracy, excellent communication skills, and the ability to handle confidential financial information with discretion.
This job will be part-time to begin, with the possibility of becoming a full-time role in the future.
Key Responsibilities
Financial & Accounting Support
- Accounts Payable: Process high-volume vendor invoices for various hotel departments (Food & Beverage, Property Maintenance, Housekeeping).
- Billing & Accounts Receivable: Review guest ledger accounts, process direct billing for corporate clients or group events, and follow up politely on outstanding balances.
- Night Audit & Daily Revenue Support: Assist the finance team in reviewing and filing daily night audit reports, verifying daily cash drops, and auditing credit card processing discrepancies.
- Reconciliation: Assist with basic monthly bank and credit card reconciliations, flagging any discrepancies for the senior accounting team.
- Filing & Documentation: Maintain an organized, digital, and physical filing system for invoices, receipts, and financial reports.
Administrative Support
- Supplies Management: Monitor and restock office supplies.
- AR/AP Support: Assist our AP and AR team with their daily workload.
- Joint Health & Safety Committee: Assist with monthly JHSC inspections and attend quarterly JHSC meetings. Help maintain JHSC records.
Qualifications & Skills
- Experience: 1–3 years of experience in an administrative support or basic bookkeeping role (experience in a dedicated Accounts Payable or Receivable function is a strong asset).
- Education: High school diploma required; an Associate’s degree or certificate in Accounting, Finance, or Business Administration is preferred.
- Software Proficiency: Experience with M3 Accounting Core and Maestro is preferred, but not required, and strong proficiency with Microsoft Office, particularly Excel (sorting, basic formulas, and data formatting).
- Attention to Detail: High level of accuracy when managing large volumes of numbers and data entry.
- Communication: Clear, professional verbal and written communication skills for interacting with vendors, clients, and internal teams.
Key Competencies
- Discretion: Proven ability to handle sensitive financial and personal data securely.
- Time Management: Ability to prioritize tasks effectively, balancing urgent financial deadlines (like month-end) with daily administrative duties.
- Problem-Solving: A proactive mindset when tracking down missing receipts or resolving minor invoice discrepancies.
Pay: $18.00-$22.00 per hour
Benefits:
- Company events
- Discounted or free food
- Flexible schedule
- On-site gym
- On-site parking
Ability to commute/relocate:
- Ingersoll, ON: reliably commute or plan to relocate before starting work (required)
Location:
- Ingersoll, ON (preferred)
Work Location: In person
