Job Description
Busy Real Estate office in Barrhaven seeks a motivated and client-service-oriented professional to join our team.
The ideal candidate must be highly organized and maintain superior attention to detail. If you love being a part of a dynamic team, have a positive attitude, and enjoy interacting with a diverse group of individuals, this could be the perfect opportunity for you! Previous experience in a Real Estate office is a definite asset.
Responsibilities
● Present a professional, welcoming first contact to all agents, clients, visitors and business partners
● First point of contact for incoming calls and emails
● Provide clerical support to our Agents, Senior Branch Administrator and Branch Manager
● Cooperate with industry professionals to resolve a variety of Real Estate related situations
● Manage Listings and Appointments through industry software “Showingtime”
● Process and manage Listings and Transactions; review documents for accuracy and completion.
● Send follow ups for missing documents or documents that need corrections
● Provide guidance on industry related software
● Maintain Front Desk area to ensure reception is always presentable and appealing
● Update and provide direction to part-time staff for on going tasks
● Accept and record received Deposit cheques and provide receipts in person and by email.
● Arrange for manager signatures when required
● Manage Meeting Room Bookings
● Manage cleanliness of the office (wiping kitchen counters, meeting room tables, stocking supplies, empting garbages throughout the office, daily)
● Exercise confidentiality and discretion, good judgment, and sensitivity in all daily activities and interactions
Qualifications and Competencies
● Three or more years of related experience in an office environment, preferably in the real estate sector
● Superior English oral and written communication skills are required
● Post-secondary education is an asset
● Proficient in intermediate functions of Microsoft Office & G-Suite while possessing the ability to adapt to industry specific and new technology applications
● Must be prompt , reliable, accountable and detail oriented
● Proven working knowledge of social media platforms (LinkedIn, Twitter, Facebook, Instagram & YouTube)
● Ability to work with repetitive tasks efficiently as a team member in a different pace environment while demonstrating exceptional organizational skills, attention to detail and reliability to manage administrative work to support our Realtors and the Administrative Team
● Skilled at applying past experience and knowledge to new situations
● Displays a high level of professionalism and initiative with a positive and collaborative attitude
Please, ONLY those who meet the criteria need apply. NO PHONE CALLS PLEASE.
We thank all those who apply; however, only those selected for an interview will be contacted.
Job Type: Full-time
Pay: $45,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
Flexible language requirement:
Experience:
- Office/Admin: 3 years (required)
Language:
Work Location: In person
