SUZUKI CANADA INC.
JOB DESCRIPTION
Job Title : Facility & Administration Coordinator
Location : Barrie, Ontario
OVERVIEW:
Provide facility & administrative support to a variety of business processes and oversee contracts to support the facility.
FACILITY SUPPORT:
This position interfaces with a variety of site vendors and supplies to ensure contracts are met on a daily/monthly/quarterly and annual basis.
Examples of some of these contracts are listed below:
- Heating & AC
- Pest Control
- Lawn Maintenance
- Snow/ice removal. shoveling snow or putting out salt.
- Janitorial Cleaning- daily review to ensure cleanliness and stock in place as needed
- Coordinate with all trades coming on site for special projects
- Ensure safety practices are employed by all trades on site
- Organize winter tire storage/retrieval
- ensure employee refreshment area is stocked and maintainedADMINISTRATIVE SUPPORT
This position supports a variety of departments and business processes. Examples of some of these activities are listed below:
· co-ordinate the maintenance work order system
· research products/vendors and get quotes following company protocols
· maintains inventory of office supplies, kitchen and cleaning supplies,
· utilize the internal purchasing controls systems to order office supplies and warehouse supplies
· process invoices and put in system for approval. Investigate discrepancies.
· maintain monthly records of identified expenditures, track invoices as received.
· process incoming/outgoing mail- date stamp, log & distribute & taking mail to post office
· take registration forms for motorcycle/ATV for registration processing
· ensure the copier is checked and operational each day and troubleshoot as required
· complete data entry as required for warehouse team and other departments
· maintain equipment records and support IT Department to install monitors and other hardware
· Complete month end reports as required
EXPERIENCE, COMPETENCIES AND SKILLS
Ability to shovel snow & salt walkways if needed to ensure safety of employees
Minimum 2 years related work experience in Office Administration/Facility Management
Computer skills – Intermediate MS Office, Able to download and manipulate data in Excel.
Excellent verbal and written skills, Able to work with internal team members and external vendors
Able to track and analyze vendor payments
Must be organized and accurate, and able to work in an open office environment with interruptions
Must be able to work both as a team and independently
Maintain confidentiality related to mail and financial information
Ability to drive company vehicle and provide Valid Driver’s license and acceptable Driver’s Abstract
Job Types: Full-time, Permanent
Pay: From $50,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Store discount
- Tuition reimbursement
- Vision care
Work Location: In person
