Job Overview
We are seeking a proactive and highly organized Personal Assistant to provide comprehensive support to our executive team. This dynamic role involves managing schedules, coordinating communications, handling administrative tasks, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a positive attitude to help our leadership stay focused and efficient. This paid position offers an exciting opportunity to be an integral part of a fast-paced, professional environment where your skills will make a meaningful impact.
Responsibilities
- Manage and maintain executive calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and events with precision.
- Handle incoming calls with professionalism and courtesy, utilizing multi-line phone systems and practicing excellent phone etiquette.
- Prepare, proofread, and format correspondence, reports, and documents using Microsoft Office Suite and Google Workspace tools.
- Perform data entry tasks accurately in QuickBooks and other bookkeeping software to support financial record-keeping.
- Organize files, documents, and records through efficient filing systems—both digital and physical—to ensure quick retrieval.
- Assist with front desk duties including greeting visitors, managing visitor logs, and coordinating office supplies and equipment.
- Support administrative functions such as proofreading materials, managing email correspondence, and processing electronic signatures via DocuSign.
- Conduct clerical duties including typing reports, organizing meetings via Microsoft Outlook Calendar, and maintaining office supplies inventory.
- Provide exceptional customer service by addressing inquiries promptly and professionally while maintaining confidentiality at all times.
- Support special projects as needed by coordinating logistics, preparing materials, or conducting research.
Qualifications
- Proven experience in office administration or clerical roles with familiarity in office environments.
- Strong organizational skills with the ability to multitask efficiently in a fast-paced setting.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and Microsoft Outlook Calendar.
- Experience with QuickBooks or similar bookkeeping software is highly desirable.
- Excellent typing speed coupled with keen proofreading abilities for error-free documents.
- Demonstrated customer service skills with professional phone etiquette across multi-line phone systems.
- Ability to handle data entry accurately while maintaining attention to detail.
- Prior experience in front desk operations or office reception is preferred.
- Knowledge of DocuSign for electronic document signing processes is a plus.
Join us as a Personal Assistant where your organizational prowess will empower our leadership team to succeed! This role is essential for maintaining seamless operations within our vibrant workplace environment, your contribution will be valued every step of the way!
Pay: $20.00-$32.00 per hour
Expected hours: 40.0 per week
Benefits:
- Casual dress
- On-site parking
Application question(s):
- Do you have Permanent Residency or Citizenship in Canada?
Work Location: In person
