Company Overview
PKF Lawyers is a full-service law firm based in Manitoba that has been serving clients since 1924. We pride ourselves on delivering trustworthy and expert legal advice across a wide range of issues. Our diverse team speaks 12 languages, reflecting our commitment to serving clients from all backgrounds with professionalism and cultural sensitivity.
Overview
We are seeking a highly organized and proactive Executive Assistant to support our partner lawyers. This vital role offers an exciting opportunity to be at the heart of a dynamic legal team, providing comprehensive administrative support to ensure smooth daily operations. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, professionalism, and a passion for assisting legal professionals.
Key Responsibilities
- Provide comprehensive support to manage lawyers’ engagements, calendars, and manage files
- First point of contact for clients, opposing counsel, and court officials.
- Prioritize and manage multiple tasks and deadlines
- Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
- Assist in tracking billable hours, managing client invoicing and various administrative tasks
- Perform clerical duties such as maintain and organize physical and digital filing system, data entry, proofreading legal documents and transcription to support the legal team efficiently.
Qualifications & Skills
- Experience: 3–5+ years of experience as an Executive Assistant, preferably within a law firm or professional services environment.
- Technical Proficiency: Mastery of Microsoft Office 365 (Word, Excel, Outlook). Familiarity with legal practice management software is a major plus.
- Skills: Excellent organizational skills with the ability to prioritize tasks effectively and meticulous attention to detail.
- Communication: Exceptional written and verbal communication skills with professional phone etiquette and client service orientation.
- Discretion: Proven ability to handle confidential information with absolute integrity.
- Adaptability: Ability to pivot quickly when court dates shift or emergencies arise.
Job Type: Full-time
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
Work Location: In person
