Sotheby’s International Realty Canada is looking for a professional, self-motivated, and client-driven Office Manager with a friendly and enthusiastic personality to join our downtown Toronto office. We are seeking a highly dedicated individual with a growth mindset that thrives within a high-performance team environment.
With over 35 offices and nearly 850 agents nation-wide, Sotheby’s International Realty Canada is the world’s most prestigious real estate and lifestyle brand.
If you are interested in an opportunity to elevate your career with a company renowned for brand excellence, technology innovation, and exceptional client service, we’d love to hear from you!
Key Responsibilities:
- Agent Onboarding & Board Compliance: Manage RECO and Board applications, renewals, and the complete onboarding/offboarding process across core company systems
- Realtor Support & Communications: Provide daily support to realtors, lead new agent orientations, handle inquiries, and assist with offer document preparation
- Listing & Signage Oversight: Oversee local Listing Coordinators to ensure timely service and regulatory compliance, while managing listing signage inventory and installation
- Facility & Space Management: Act as the primary liaison for property management, coordinate office repairs and maintenance, oversee equipment, and manage agent workspace allocations
- Event Planning & Procurement: Coordinate logistics for virtual office meetings and seasonal team events
- Administrative & HR Operations: Perform general administrative duties, support local office hiring and training, and oversee front-desk office staff
- Manager Broker Support: Assist Managing Brokers with operational and administrative duties as required
Required Skills:
- The ability to communicate professionally and diplomatically, even in challenging situations, and to resolve conflict when it arises
- Overall tech-savviness and the ability to learn, use, and support others with technology
- Strong planning, organizational, and time management skills with the ability to manage multiple projects and competing priorities, and to persist in following up and completing tasks to hit goals and deadlines
- Highly proficient computer and word processing skills, including Microsoft Office (Word, Excel, PowerPoint) and the ability to quickly adapt to G Suite (Google Suite)
- High level of professionalism and discretion
- Excellent attention to detail and accuracy
Experience and Education:
- 1 year of experience in a real estate office, including experience with Webforms, Broker Bay, DocuSign and knowledge of MLS systems is preferred
What We Offer:
- Annual salary of $55,000 to $60,000, commensurate with skills and experience
- A comprehensive benefits package, including extended health, dental and life insurance
- Employee Assistance Program (EAP)
- Wellness program
- Paid vacation days
- Paid sick and personal days
- Supportive and inclusive work environment
We are committed to providing equal employment opportunity to all employees and applicants and believe the best teams are made up of diverse perspectives and people. We are committed to providing employment in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Please be advised that accommodation is available in our recruitment processes to all applicants with disabilities, upon request.
Only applicants who have been selected for an interview will be contacted. We appreciate your application and thank you for your interest.
Pay: $55,000.00-$60,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Ability to commute/relocate:
- Toronto, ON M4S 1Y5: reliably commute or plan to relocate before starting work (required)
Experience:
- real estate administration: 1 year (required)
Work Location: In person
