Azrieli Foundation Brain Medicine Fellowship Program
Sunnybrook Health Sciences Centre / University of Toronto
We are seeking a highly organized and collaborative Project Manager to support the Azrieli Brain Medicine Fellowship Program during a maternity leave contract. This role is ideal for someone who thrives in a fast-paced academic healthcare environment and can balance multiple priorities while ensuring program excellence.
The successful candidate will play a key role in coordinating core program operations, supporting research and reporting activities, and ensuring the smooth execution of high-impact initiatives.
Key Responsibilities
- Project Coordination across teams
Support the advancement of research initiatives and program projects by:
- Coordinating multiple ongoing projects and priorities
- Monitoring project timelines, deliverables, and milestones
- Maintaining project plans, tools, and documentation
- Identifying risks and supporting mitigation strategies
- Program Operations and Team Support
Provide broad support to ensure the effective delivery of program activities:
- Supporting educational and programmatic initiatives
- Facilitating communication across stakeholders and partners
- Contributing to process improvements and operational efficiency
- Ensure annual program operations (e.g., fellowship application and selection cycle) are executed accurately and on schedule
- Support core human resources functions, including recruitment coordination, onboarding, and ongoing HR management activities to support the program team
- Organization of the Annual Brain Medicine Conference
Lead the planning and execution of the program’s flagship annual conference, including:
- Coordinating logistics such as setting the program agenda, venue, vendors, and event timelines
- Developing and managing the conference budget in collaboration with leadership
- Supporting speaker engagement, scheduling, and communications
- Overseeing registration, promotion, and attendee experience
- Coordinating event-day operations and post-event follow-up
Support the development of annual and ad hoc reports for internal and external stakeholders by:
- Gathering and synthesizing program data, metrics, and achievements
- Drafting and editing reports, summaries, and presentations
- Ensuring alignment with reporting requirements and deadlines
- Tracking key milestones and outcomes across the program
5. Committee and Governance Support
Provide administrative and coordination support to program committees, including:
- Preparing agenda, briefing materials and supporting documentation
- Recording and distributing meeting minutes
- Tracking action items and ensuring follow-up
5. Budget and Financial Coordination
Work closely with the Business Managers to support financial oversight of the program:
- Monitoring program expenditures and budget allocations
- Supporting financial tracking and reporting
- Coordinating purchasing and expense processes
- Assisting with planning and organizing program spending
Qualifications, Experience, and Skills
Education and Experience
- Bachelor’s degree in health administration, business, science, or a related field (Master’s degree considered an asset)
- Preferred: PMP certification; candidates with a recognized project management certification will also be considered.
- 3–7 years of experience in project or program management, preferably in a healthcare, academic, or research environment
- Demonstrated experience coordinating complex projects with multiple stakeholders
- Experience supporting events, conferences, or large-scale meetings is an asset
- Familiarity with research environments, grant-funded programs, or academic reporting is preferred
Skills and Competencies
- Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills, including report writing and stakeholder correspondence
- High attention to detail and ability to synthesize complex information
- Proficiency in project management tools and Microsoft Office Suite (Excel, PowerPoint, Word)
- Ability to work independently while collaborating effectively within a team
- Strong problem-solving skills and sound judgment in a fast-paced environment
- Experience supporting committees or governance structures is an asset
- Financial literacy and experience supporting budget tracking is preferred
Professional Attributes
- Proactive, adaptable, and solutions-oriented
- Strong interpersonal skills with the ability to work across diverse teams and stakeholders
- Commitment to professionalism, confidentiality, and high-quality work
- Interest in brain health, interdisciplinary care, or academic medicine is an asset
