POSITION: Human Resources Clerk
UNIT: Administrative Offices
SHIFT: 9:00Am – 4:30pm 35 hours per week (Flexible start and end times)
STATUS: Seasonal Full-Time
We are seeking a dynamic and detail-oriented individual to step into our open Human Resources Clerk role in our Long-Term Care Home, who will work enthusiastically in a client- and family-centered environment that supports comprehensive services and meets organizational needs. Reporting directly to the Human Resources Manager, the Human Resources Clerk performs a variety of administrative and clerical tasks integral to the efficient operation of the Human Resources department.
KEY ROLE DUTIES:
- Assist HR staff in gathering information related to job descriptions, organizational structures, and classification requests.
- Help review job questionnaires, duty statements, and supporting documents for completeness.
- Compare job descriptions against established classification standards under supervision.
- Prepare drafts of job descriptions, edits, or updates as directed by HR staff.
- Maintain up-to-date classification files, including digital and hard-copy records.
- Enter classification information, job codes, salary ranges, and position details into HR systems.
- Organize and track classification requests, approvals, and documents to ensure accuracy and compliance.
- Assist in preparing classification summaries, spreadsheets, and tracking logs.
- Support HR with compiling data for audits, reports, or workforce planning.
- Help draft correspondence related to classification changes, job updates, or approval notices.
- Assist with updating organizational charts to reflect staffing, structural, and classification changes.
- Verify accuracy of position titles, reporting relationships, and job codes before updates.
- Respond to basic inquiries from staff regarding position titles, job descriptions, or process status, redirecting complex questions to HR professionals.
- Coordinate the collection of documentation from managers, applicants, or departments.
- Schedule classification meetings, interviews, or job review discussions as needed.
- Follow established HR policies, classification guidelines, and confidentiality requirements.
- Assist HR in ensuring classification-related documentation complies with legislative, collective agreement, and organizational standards.
- Provide clerical support including photocopying, scanning, filing, and organizing documents.
- Assist with onboarding by ensuring job descriptions and classification details are ready for new hires.
- Support broader HR initiatives, projects, and data clean-up tasks as directed.
QUALIFICATIONS:
- Ontario Secondary school diploma in progress or completed, with a focus or interest in Human Resources or a related field.
- Post-secondary education (college diploma or university degree) in Human Resources, Business Administration, or a related field, or currently in progress.
- Good command of the English language (English reading and writing test will be administered)
- Ability and willingness to provide a service that enhances the dignity and respects the cultural and racial diversity of our staff and residents.
- Be aged between 15 and 30 years old on the start date of the job;
- Have a valid Social Insurance Number (SIN); and
- Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.
We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code, Copernicus Lodge will consider and provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Copernicus Lodge of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. All information collected will be protected under applicable privacy requirements.
Job Types: Temporary, Contract, Fixed term contract
Contract length: 8 weeks
Pay: $17.60-$18.00 per hour
Benefits:
Work Location: In person
