Our client is a leading event rental and logistics company serving the Greater Toronto Area for over 35 years. We specialize in providing equipment and on-site services for trade shows, conventions, consumer shows, corporate events, and special events. Our reputation has been built on professionalism, reliability, and exceptional customer service.
We are looking for a highly organized, motivated, and detail-oriented Office & Event Coordinator to join our growing team. This role is ideal for someone who enjoys both office administration and the fast-paced environment of live events.
- Hours: Monday to Friday, 9:00 AM – 5:00 PM (additional early morning, evening and weekend event hours required as needed)
- Willing to work from Etobicoke when needed
Position Summary:
The Office & Event Coordinator is responsible for supporting the day-to-day operations of the business while ensuring our events are executed smoothly from initial quote through final invoicing. This individual will work closely with clients, suppliers, venues, warehouse staff, and event coordinators to ensure every project is delivered professionally and on time.
Key Responsibilities:
Office Administration
- Prepare customer quotations and convert approved quotes into invoices.
- Process purchase orders, work orders, and packing slips.
- Answer phones and respond to customer inquiries promptly and professionally.
- Manage customer files and maintain accurate records.
- Coordinate equipment availability with warehouse staff.
- Schedule deliveries, pickups, and labour requirements.
- Maintain organized digital and physical filing systems.
- Assist with accounts receivable and payment follow-up.
- Monitor shared email inboxes and respond appropriately.
Event Coordination
- Assist in planning and coordinating trade shows and special events.
- Communicate with exhibitors, venues, suppliers, and clients.
- Prepare event documentation and show paperwork.
- Coordinate labour schedules and equipment logistics.
- Support on-site event operations when required.
- Resolve issues quickly and professionally during live events.
- Ensure deadlines are met for every event.
Customer Service
- Build strong relationships with long-term clients.
- Provide exceptional customer service before, during, and after events.
- Handle customer concerns professionally.
- Maintain a positive, solution-focused attitude.
Qualifications
- Minimum 2 years of office administration, event coordination, or customer service experience.
- Excellent organizational and time management skills.
- Proficiency in written and verbal English a must.
- Ability to prioritize multiple projects in a fast-paced environment.
- High attention to detail.
- Professional and confident phone manner.
- Ability to work independently and as part of a team.
- A valid G driver’s licence is considered an asset.
Software Experience:
- Experience with the following is considered an asset:
- Microsoft 365 (Outlook, Word, Excel, Teams)
- Event rental or inventory software
- CRM or quoting software
- Trello, Make, or workflow automation platforms
What We’re Looking For:
The ideal candidate is:
- Highly organized
- Reliable and dependable
- Positive and professional
- Calm under pressure
- Adaptable and willing to learn
- A strong communicator
- Comfortable working in both an office and event environment
Physical Requirements:
- Occasionally lift up to 50 lbs.
- Ability to stand and walk during event setup and teardown.
- Comfortable working indoors and outdoors when required.
Compensation & Benefits:
- Competitive salary based on experience
- Paid vacation
- Professional development opportunities
- Supportive team environment
- Opportunity for career growth within a growing company
Schedule:
- Monday to Friday: 9:00 AM – 5:00 PM
- Early mornings, evenings, and weekends required during events.
- Overtime or lieu time is provided in accordance with company policy.
How to Apply
If you’re passionate about organization, customer service, and creating exceptional event experiences, we’d love to hear from you.
Apply with Workker at app.workkerapp.com
#INDPS
Pay: $24.00-$26.00 per hour
Flexible language requirement:
Work Location: In person
