Registration Officer
Competition #2526-42
Position Summary
Reporting to the ABE & Student Services Director, the Registration Officer oversees the provision of student registration and accurate maintenance of student records. The Registration Officer works with College staff to ensure correct operation and implementation of the various student information systems, processes, policies and data integrity. This position supports a broad spectrum of administrative operations to support institution effectiveness and efficiency.
Duties & Responsibilities
Administration and Registration
- Comprehensive understanding of programs, courses, pre-requisites, costs, programming procedures and applicable programming deadlines
- Processes applications, acceptances, marks, transcripts and withdrawals as directed by programming staff
- Comprehensive understanding of Saskatchewan Student Aid and Canada Student Loans, including ensuring accurate submission of necessary documentation
- Provides student documentation to appropriate brokering body, as required
- Reviews student applications and documentation to verify that entrance requirements are met
Student Records and Information Systems
- Ensures student registration procedures are maintained, updated and implemented, consistent with College and programming needs
- Oversees the operation of the various student records and information systems, including data management; the generation of queries for information; the generation of student enrolment, discontinuation, and demographic information, etc.
- Establishes and maintains a system of official student files including implementing the processes and procedures required to ensure the accuracy, completeness, confidentiality and appropriate archival of these files
- Responsible for maintaining procedure manuals for front line staff, as well as providing necessary staff training as it relates to the various systems, as requested
- Works with programming staff to ensure all student and program information is received and entered timely and accurately
- Audits regularly the accuracy of the data being entered into the required student information and records systems
- Acts as College contact and liaison for all matters related to student records and information systems, including representation on sector or provincial committees as required
- Ensures appropriate issuance of T2202 tax receipts
Records and Reporting
- Works cooperatively with programming, administrative, and accounting staff in the development of effective procedures to ensure the accuracy, completeness and confidentiality of student records
- Prepares various reports, validating their accuracy as requested by management and/or programming staff
- Implements processes and ensures successful completion of student follow up function and data compilation
- Assists the College’s Privacy Officer in ensuring collection of relevant data in accordance with the Local Authority Freedom of Information and Protection of Privacy Act.
- Performs other duties and tasks as assigned.
Knowledge, Skills & Abilities
- Proven excellent organizational skills that allow handling multiple tasks, while at the same time ensuring that specific details are dealt with in a timely fashion
- Proven ability to practice effective time management and prioritize work appropriately
- Demonstrated expertise in office procedures and business communication
- Demonstrated ability to analyze and interpret information to determine appropriate course of action
- Excellent problem solving and teamwork skills
- Proven ability to work independently and make sound decisions while maintaining good judgment in keeping supervisors, coworkers, partners, employers and students apprised of important developments
- Excellent computer skills in word processing, spreadsheet software, email, databases and other applications
- Excellent verbal and written communication skills
- Ability to maintain confidentiality of personal information at all times and in accordance with Local Authority Freedom of Information and Protection of Privacy Act
- Ability to adapt to changes in the work environment, structure, processes, policies or requirements
- Ability to work in a multi-cultural environment and recognize and respect diversity and individual dignity
- Demonstrated ability to keep the organization’s vision and guiding principles at the forefront of decision making and action and operating with integrity at all times
- Exemplifies the College’s guiding principles of being accountable, inclusive, innovative, and respectful
- Demonstrated ability to set high standards for oneself and others and accepting responsibility for all actions
- Demonstrated ability to ensure that all tasks are completed with high attention to detail ensuring accuracy
Education
The minimum educational qualification for this position is a relevant one-year post-secondary certification. This education would typically provide knowledge of computer applications, particularly in advanced spreadsheets, databases and the ability to write reports using various programing languages.
Experience
The amount of practical related experience required to perform the duties of this position is two years in business operations, records management, statistics, or other related analytical fields.
Other Requirements
- Must possess a valid Saskatchewan Driver’s License and be willing to travel on occasion. Most travel is within the geographical area, with few overnight stays necessary. Some provincial travel is required.
- Criminal Record Check that is satisfactory to Carlton Trail College
For a complete job description, go to www.carltontrailcollege.com/work-for-us.
Job Types: Full-time, Permanent
Pay: $31.07-$38.43 per hour
Benefits:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program
Work Location: In person
