The Opportunity
We are seeking a highly organized, proactive, and professional Administrative Assistant to support our team in Calgary. This role is integral to the day-to-day operations of our office and will provide administrative support across the business while helping to create a welcoming and efficient workplace.
The ideal candidate is detail-oriented, resourceful, and takes pride in delivering high-quality work. They are a strong communicator, enjoy working in a team environment, and are comfortable managing multiple priorities.
Key Responsibilities
Responsibilities will include, but are not limited to:
- Provide administrative support to the Mancal Properties team, including senior leadership as required
- Accounts payable entry into our accounting software
- Coordinate and manage office operations such as mail, courier deliveries, supplies, and filing systems
- Provide assist to our Development team as required
- Prepare, format, and distribute documents, reports, and correspondence
- Organize and maintain electronic and paper records in an accurate and timely manner
- Schedule meetings, coordinate calendars, and arrange meeting logistics (both internal and external)
- Ensure boardrooms and common areas are organized and presentable
- Assist with travel arrangements and expense submissions
- Support invoice processing and basic record-keeping activities
- Assist with event planning, team meetings, and occasional corporate functions
- Act as a professional first point of contact for visitors and incoming communications
- Provide back-up support to other administrative team members as needed
- Handle confidential information with discretion and professionalism
Qualifications & Experience
- 2–5 years of experience in an administrative or office support role
- Post-secondary education in business administration or accounting (or equivalent experience) would be an asset
- Strong organizational skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- High level of professionalism, discretion, and attention to detail
- A proactive, self-starter mindset with strong problem-solving abilities
- Ability to work both independently and collaboratively
