Overview
We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will provide essential administrative support, ensuring smooth office operations. This role offers an opportunity to work in a professional environment where strong communication, multitasking, and clerical skills are valued. Experience with medical or dental offices, QuickBooks, and Microsoft Office is highly desirable.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office and Google Workspace applications
- Handle filing, document proofreading, and general administrative tasks to support office functions
- Assist with bookkeeping and basic financial record keeping using QuickBooks
- Support customer service efforts by addressing inquiries and providing support to clients or patients
- Coordinate appointment scheduling and manage calendars for staff or medical/dental offices
- Support medical or dental office operations by managing patient records and supporting reception activities
- Perform clerical duties such as typing, organizing files, and supporting team members with administrative needs
Requirements
- Proven experience in an office environment, including clerical or administrative roles
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tasks
- Experience with QuickBooks and bookkeeping is a plus
- Excellent organizational skills with attention to detail and accuracy in proofreading and data management
- Effective communication skills with professional phone etiquette and customer service experience
- Ability to handle multi-line phone systems efficiently and support front desk operations
- Previous experience in medical or dental office settings is preferred, including familiarity with dental receptionist duties or medical office procedures
- Strong organizational skills with the ability to prioritize tasks effectively
- Ability to work independently while supporting team objectives
This position provides a vital role within our organization by ensuring efficient office operations through excellent administrative support. We value proactive individuals who demonstrate professionalism, reliability, and a commitment to quality service.
Pay: $17.30-$18.50 per hour
Benefits:
- Company events
- Extended health care
- Flexible schedule
- On-site parking
Work Location: In person
