Oulton College is seeking a Health Administrative Clinical Coordinator to support the day-to-day administrative coordination of student clinical placements for our Bachelor of Science in Nursing (BScN) and Practical Nursing (PN) programs in Moncton, NB. This role focuses on the administrative processes that support clinical placements, including scheduling, documentation, and record management. A background in Nursing is not required but is considered an asset. We are looking for someone with very strong administrative, organizational, and time management skills with an aptitude for technology.
Working closely with the nursing team, faculty, students, and external clinical partners, the successful candidate will coordinate logistics, maintain accurate databases, and support onboarding and compliance requirements. This is an ideal opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys supporting the operational side of healthcare education.
Key Responsibilities
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Coordinate with the nursing team to secure clinical placements and shifts
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Ensure all required clinical agreements and documentation are accurate and up to date
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Track student clinical progress and report updates to the nursing team
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Coordinate schedules for students and instructors
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Support communication between students, faculty, and clinical sites
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Assist with onboarding requirements (e.g., documentation, immunizations, access cards, etc.)
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Address scheduling changes and administrative issues as they arise, including arranging make-up shifts
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Track and report clinical attendance hours for both students and instructors
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Maintain organized records and databases related to clinical placements
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Maintain and update the clinical placement database, ensuring learning outcomes are current and all entries are accurately tracked
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Coordinate and support incident reporting processes, ensuring accurate documentation, timely submission, and appropriate follow-up
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Diploma in Administration or related field of study
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Experience in an administrative, coordination, or healthcare environment is considered an asset
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Strong communication skills with the ability to effectively interact with students, faculty, and external stakeholders
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Excellent organizational and time management skills with the ability to manage multiple priorities
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Strong problem-solving abilities and sound judgment in day-to-day decision-making
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Ability to make timely and effective decisions in a fast-paced environment
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High level of attention to detail and accuracy
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Ability to handle sensitive information with professionalism and confidentiality
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Proficiency in Microsoft Office and database management systems
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Ability to work independently while collaborating with cross-functional teams
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Technical aptitude
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Competitive wages
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Monday to Friday, daytime hours
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Paid annual licensing fees (if applicable)
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Free on-site parking
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Professional development opportunities and financial support for continuing education
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Employee health benefits (50/50 copay with employer)
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Group Retirement Savings Plan with employer contribution matching
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Positive and supportive work environment
• Master’s degree in Sociology, Social Science, or a closely related field
• Experience in curriculum/course development is considered an asset
• Post-secondary teaching experience is considered a strong asset
• Strong understanding of workplace sociology, labour systems, and contemporary social issues
• Excellent communication, organizational, and instructional skills
• Ability to foster critical thinking and meaningful discussion in a professional learning environment
