Pay: $20-22.40/hr on T4
11 Months Contract
Location: Surrey, British Columbia
The Administrative Assistant 2 will provide moderately complex, varied-to-routine administrative and clerical support. We seek a professional who will coordinate, integrate and implement assigned administrative or staff functions.
- Receive and relay messages and respond to varied to routine administrative requests.
- Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems.
- Schedule and coordinate meetings, diaries and travel arrangements.
Apply knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes.
- Handle moderately complex clerical, administrative, technical or customer support issues under general supervision, while escalating more complex issues to appropriate staff.
High school diploma, secondary education level or equivalent
Two years of related work experience.
JOB PURPOSE AND IMPACT
The Administrative Assistant will organize and deliver a wide range of administrative services. In this role, you will ensure efficient operation of the office.
KEY ACCOUNTABILITIES
Ensure the office functions correctly
Answer phones and monitor the gates
Assist with visitors
Assist with Supplier Accounts
Review payment runs and print cheques
Deposit cheques
Invoice submission
Vendor Set up
Manage inbound and outbound mail
Oversee the janitorial team and maintain the janitorial inventory
Review office and lunch supplies
Book meeting rooms when required
Handle basic issues and problems under direct supervision, while escalating more complex issues to appropriate staff.
Other duties as assigned
MINIMUM QUALIFICATIONS
Bachelor's degree in a related field or equivalent experience
Other minimum qualifications may apply
PREFERRED QUALIFICATIONS
Computer literate with experience using Office 365
PRIOR BENEFICIAL EXPERIENCES
Mentor and advise housekeeping staff on meeting challenges related to the facility including hygiene and cleanliness,
Coordinate with stakeholders and vendors to arrange the logistics surrounding large company events or outings.
KEY BEHAVIORS
Plans and prioritizes work to meet commitments aligned with organizational goals
Holds self and others accountable to meet commitments
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences
SKILLS AND EXPERIENCES TO BE GAINED
Coordinate a wide range of services to ensure efficient operation of the office
Prepare work schedules for administrative employees to cover critical functions such as reception, telephones, mail preparation and delivery and typing.
