At Air Filter Sales & Service, we’re looking for an Administrative Assistant who takes pride in what they do, brings positive energy to the day, and isn’t afraid to share a laugh along the way. You’re someone who can keep up in a fast-paced, trades-focused environment while staying grounded, organized, and focused on supporting the team. If you lead by example, enjoy being the person others rely on, and like keeping things running smoothly, you’ll fit right in.
As an Administrative Assistant, you will play an essential role in creating a positive, well‑coordinated office environment while supporting teams across the organization. With a focus on assisting with service execution, your strong organizational skills, initiative, and ability to “think outside the box” will be key to your success.
Why You Will Love Working Here:
You will be joining a dynamic team that works hard, has fun, and supports one another. We offer:
- Competitive wages based on experience
- Health, Dental, and Vision benefits
- Team-building activities and company events
- Opportunities for career growth
- A collaborative team culture
Company Information:
Air Filter Sales & Service is a Calgary-based company with over 25 years of experience delivering high-quality industrial and commercial filtration and ventilation services across Western Canada. We are known for our technical expertise, meticulous solutions, and collaborative, growth-oriented environment.
Our core values guide everything we do:
- Trust — We rely on each other’s honesty, accuracy, and follow-through
- Curiosity — We believe there is always something new to learn, even in routine tasks
- Leadership — We step up, own our work, and help others succeed
- Adaptability — We roll with the unexpected and find solutions together
If you are someone who enjoys working in a team environment where no two days are the same — we want to meet you.
What You Will Be Doing:
- Providing general administrative support to multiple internal teams, including sales, service, production, human resources, accounting, and operations
- Participating in day-to-day operations (answer phones, manage inventory, order office supplies, general housekeeping, etc.) and hotel coordination
- Maintaining, creating, and organizing digital and paper files through shared resources including MS 365 applications and SharePoint
- Assisting with planning, coordinating, and executing of internal and external events
- Assisting the Service Manager by ensuring accurate job notes, completing crew check-outs, and supporting inspection and job-log report preparation and distribution
- Managing and stocking PPE inventory to ensure crews are fully equipped and compliant with safety requirements
- Perform other duties as required to support operational needs
What You Will Bring:
- 4+ years of experience working in an administrative support role
- Intermediate skills in Microsoft 365 (Outlook, Word, Excel, Teams)
- Excellent written and verbal communication skills
- An outgoing and friendly disposition with a strong focus on customer service
- Detail‑oriented work style with a high degree of accuracy
- Ability to multi‑task and stay organized while managing a heavy workload
- Desire to work in a fast‑paced team environment
- Strong problem‑solving skills
- Ability to work independently and stay focused despite frequent interruptions
- An extraverted, confident personality with a good sense of humour
To apply for this position, please apply using indeed or submit your resume and cover letter to [email protected].
For more information about everything Air Filter, please visit our website, www.afss.ca.
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Experience:
- Administrative: 4 years (required)
Language:
Licence/Certification:
- Driving Licence (required)
Work Location: In person
