record-keepingJob Overview
We are seeking a highly organized, professional, and proactive Chief Assistant to support the leadership team at Highway King Transport in various administrative, operational, and communication functions. This role is ideal for a detail-oriented individual who thrives in a fast-paced environment and is comfortable managing multiple priorities while serving as a trusted right-hand person to company leadership.
The Chief Assistant will play a vital role in managing daily tasks, coordinating communications, organizing business files, and ensuring smooth day-to-day operations within the company.
Duties
- Manage and organize company emails, correspondence, and business communications.
- Communicate professionally with customers, lawyers, accountants, lenders, suppliers, and other business partners.
- Assist company leadership with daily administrative and operational tasks.
- Organize and maintain digital and physical files for efficient workflow and record keeping.
- Schedule meetings, appointments, and manage calendars.
- Track projects, deadlines, and follow up on outstanding items.
- Prepare letters, reports, documents, and other business materials.
- Assist with document collection and paperwork for ongoing projects and transactions.
- Support customer service inquiries and maintain professional relationships with clients.
- Coordinate with various stakeholders to ensure projects and tasks are completed efficiently.
- Help improve office systems, processes, and overall productivity.
- Perform additional administrative duties as required.
Requirements
- Fluent in written and spoken English.
- Excellent communication and interpersonal skills.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Proficient in computer programs, including Microsoft Excel, Word, Outlook, PowerPoint, and Google Workspace.
- Comfortable using email platforms, cloud-based storage systems, and digital file management tools.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently, take initiative, and maintain confidentiality.
- Professional, reliable, and adaptable in a fast-paced environment.
- Prior experience in administration, executive assistance, office management, customer service, legal administration, or transportation/logistics is considered an asset.
Position Details
Position: Chief Assistant
Company: Highway King Transport
Employment Type: Part-time or Full-time
Compensation: $27.00–$28.00 per hour
This position offers an excellent opportunity for a motivated individual looking to become a key member of a growing transportation company and contribute directly to the success of daily business operations.
Pay: From $27.00 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: In person
