About Mikata
Mikata is a leader in healthcare technology, dedicated to enhancing patient outcomes and empowering healthcare professionals to deliver the highest standard of care. By integrating with EMRs, Mikata improves patient communication, offering automated reminders, follow-ups, and booking possibilities. Our flagship product, “Mika”, is a best-in-class AI Scribe software that reduces physician burnout by minimizing time spent on charting.
Mikata is an equal opportunity employer and values diversity in the workplace.
Position Overview:
We are looking for a highly organized, proactive, and energetic person to join our team as an Office Assistant. This will be an in person role. You will work out of our Calgary office.
In this role you will ensure that our office is well managed - ie clean and well stocked. You will also help with day to day administrative tasks such as ensuring credit cards bills are paid. If you thrive in a fast-paced environment, love bringing order to chaos, and take pride in making things run smoothly behind the scenes, this role is for you.
Key Responsibilities:
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Office Management
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Facilities & Environment: Ensure the office is clean, organized, and welcoming. Act as the primary liaison with building management, cleaners, and maintenance vendors.
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Inventory & Supplies: Monitor and restock office supplies, kitchen snacks, beverages, and equipment.
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Culture & Events: Plan and execute team-building events, off-sites, holiday parties, lunches, and celebrate team milestones (birthdays, work anniversaries).
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Mail & Deliveries: Handle all incoming and outgoing mail, packages, and couriers.
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Operations & Team Support
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Onboarding/Off-boarding: Assist with the administrative side of HR, including setting up desks, coordinating IT equipment delivery, and managing access to company software for new hires.
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Finance: Pay credit cards. Ensure other accounts payable invoices are paid. Deposit cheques. Assist in collections as needed.
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Vendor & Subscription Management: Assist with managing company software licenses and handling basic account administration.
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Special Projects: Assist various departments with ad-hoc projects as requested.
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Executive Support
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Travel and Conference Coordination: Book flights, accommodations, and transportation as needed.
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Complete Ad-hoc Tasks: Anticipate and complete other day to day tasks such as running to grab coffee for the team ahead of a meeting or sending out a reminder note to all staff about an upcoming event.
Qualifications:
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Experience: experience in administration, office management, or operations (running a household counts)
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Tech-Savvy: Easily pick up or have experience in modern workplace tools like Google Workspace, Slack, Zoom, etc.
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Hyper-Organized: You have incredible attention to detail and can juggle multiple spinning plates without dropping any.
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Proactive Problem Solver: You anticipate needs before they arise and present solutions rather than just pointing out problems. For instance, you see the staff is mixing up items in the garbage and compost bins so you add labels to the bins and send a friendly reminder note out to staff.
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Exceptional Communicator: Strong written and verbal communication skills with a high degree of professionalism and discretion (you will handle confidential information).
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Adaptable: You are comfortable pivoting quickly when priorities shift
What We Offer:
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$45,000 annually.
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2 weeks vacation.
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Benefits package, including health, dental, and HSA.
How To Apply:
Interested candidates are asked to apply directly on our website through our job board. Additionally they are encouraged to submit their resume and a cover letter detailing their relevant experience and why they are the ideal fit for this role.
