Accounts Payable Clerk
Employment type: Permanent Full Time,
Work Location: Mississauga
Vacancy: Yes
AI Disclosure: Not Used
Job Responsibilities
o Review, verify, and process incoming invoices in a timely and accurate manner.
o Match purchase orders, receipts, and vendor invoices to ensure proper documentation and approvals.
o Prepare and process check payments according to due dates and company policies.
o Schedule and prioritize payments to take advantage of discounts and avoid late fees.
o Maintain and update vendor records, including contact details, tax information and payment terms.
o Respond to vendor inquiries and resolve any discrepancies or payment issues professionally and efficiently.
o Reconcile accounts payable transactions and vendor statements on a regular basis.
o Assist in monthly and year-end closing processes by providing accurate records and reconciliations.
o Ensure all disbursements comply with internal controls and company financial policies.
o Generate AP reports such as aging reports, payment summaries, and accruals.
o Maintain organized and accurate AP records for audit and tax purposes.
o Coordinate with operations to resolve invoice and payment issues.
o Support accounting team with projects, audits, and continuous process improvements.
o Identify opportunities for automation and efficiency improvements in the AP process.
o Perform other administrative and reporting functions as maybe required.
o Pick up and drop-off inter-company mail and outgoing mail.
o Make bank deposits at banks.
Skills and Qualifications:
o Experience with ERP (ei. Sage 300, or similar platforms).
o Strong skills in Excel (pivot tables, Vlookup, formulas), Word, and Outlook.
o Ability to identify discrepancies and resolve invoice/payment issues effectively.
o Ability to manage deadlines and handle multiple tasks.
o Clear, professional and detail oriented communication skills.
o Trustworthy in handling sensitive financial data.
o Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
o At least 1 year of accounts payable or general accounting experience.
o Driver’s license required.
Job Types: Full-time, Permanent
Pay: $19.00-$21.00 per hour
Application question(s):
- Have you been convicted of a crime which you have not received a pardon? Provide details.
Experience:
- Accounts payable: 1 year (preferred)
- General Accounting: 1 year (preferred)
- resolve invoice/payment issues: 1 year (preferred)
- financial data: 1 year (preferred)
- document management.: 1 year (preferred)
Work Location: In person
