Role: Billing Coordinator
Treasure Hill
Key Responsibilities:
The Billing Coordinator Role ensures that all monthly invoices are reviewed, coded and inputted as Purchaser Orders into NewStar on a daily basis. Ensures all necessary information is obtained from the Trades and loaded into the NewStar platform to maintain the function between the Contracts Department, Design Studio, and Finance/Accounting Department. This information can include pricing from various trades and any catalogue-related information. The main goal is to ensure that the information is accurate and up to date so that these departments on a whole can operate smoothly and efficiently.
Key Accountabilities
- Review all Site Condition & Lot Condition invoices with VP of Construction for approval.
- Generate Purchase Orders for Site Conditions and Lot Condition extras.
- Generate Purchase Orders for upgrades for the construction site and the trades to assist with accounting procedures.
- Generate the cost of the upgrade amounts in which we must pay the trades.
- Review and code invoices for all purchaser extras.
- Works with various suppliers to coordinate product rebates and collect funds.
- Assist in reviewing and creating the Product Library applicable to each project and product being released for sale.
- Send out working drawings to the trades with requests to price model extras and provide take offs for models at Site Décor Start Up.
- Prepare and review all cost spreadsheets applicable to each trade to ensure all applicable extras are included in template to be circulated for trade pricing.
- Answer any applicable questions trades may have regarding the pricing for their upgrades.
- Maintain records for each project to ensure we have received all necessary cost pricing.
- Assist in set up of each NewStar Décor Catalogue and ensure retail pricing is input and reflective of all related trades for the decor consultants for each new project.
- Maintain NewStar with the current pricing on all décor extras based on margin review by Upgrades and Options Manager and VP of Construction
- Review and input all take-offs for each model when setting up NewStar Library for new projects.
- Maintain our NewStar database/decor inventory on over 10,000 items.
- Maintain our NewStar database with all new and discontinued attributes.
- Assist in ensuring all Décor inventory is correctly catalogued for Décor Center Online Photo Library.
- Assist in ensuring all Décor inventory is loaded in a timely manner when new products are introduced.
- Obtain custom pricing for the decor staff upon their request for submission to Upgrades and Options Manager for review.
- Assist in creating comprehensive extras for the library, including providing room allocations, task cut-offs and Craft PO descriptions that may apply to each extra.
- Liaison between the contracts department and the decor studio as required.
- Organize agendas for weekly meetings.
- Conduct and circulate meeting minutes for weekly meetings and other meetings as required.
Position Qualifications
- Strong organizational skills.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Proficient in MS Office (Outlook, Excel and Word)
- Proficient in NewStar Design Studio Manager and NewStar Enterprise.
- Ability to learn at a fast pace.
- Ability to work independently with minimal supervision.
- Great sense of teamwork.
- Deadline driven attitude and sense of urgency.
Pay: From $60,000.00 per year
Work Location: In person
