Job Description:
Job Summary:
The Administrative Assistant reports to the Administrative Manager and is responsible for providing general administrative support to the Simcoe program.
This is a relief role with no guarantee of hours.
This position is covered by the Ontario Public Service Employees Union (OPSEU) Local 355 group. Internal applicants will be considered first.
Duties & Responsibilities are not limited to:
- New staff admin orientation and support.
- Perform duties as a receptionist and help with general office inquiries, room setup including required technology and catering.
- Booking in staff, clients, and contractors.
- Coordinate office maintenance and manage office vendors.
- Typing and distribution of general correspondence as required.
- Adobe Sign support to all clinicians including consents.
- PPE maintenance and inventory.
- Manage new referrals.
- Prepare and mail Welcome Letters.
- EMHware support to staff.
- Setup groups in EMHware.
- ISSP support one day per week
Qualifications:
- Community College Diploma in a related field or equivalent work experience.**
- Minimum 5 years’ experience in an office environment.
- Excellent time management, prioritization, organizational and planning skills required.
- Working knowledge of equipment to setup meetings.
- Ability to problem solve, self-motivated and work independently.
- Strong interpersonal and highly developed organizational skills
- High level of understanding and capability of office administrative practices
- Experience with complex calendar management, booking high profile meetings (including using Audio Visual/Recording equipment), events,
- Mid to advanced proficiency in MS Office products, (Word, Excel, PowerPoint, Outlook, Calendar), internet, database applications and comfort and interest in learning new applications.
- Excellent communication (both written and verbal) interpersonal and customer service skills.
- Candidates Bilingual in English and French will be given special consideration.
