Specialist, CMS Services
Contract (10 months)
Are you a detail-driven systems expert with experience in legal operations or data management?
Do you enjoy working in a fast-paced environment where accuracy, process improvement, and collaboration are key?
The Company
Our client is a leading law firm with a strong national presence. They are seeking a Specialist, CMS Services to join their Matter Lifecycle team and support the integrity and performance of their legal practice management system.
Company Perks and Rewards
- Competitive compensation
- Mostly remote working
- Collaborative, high-performing team environment
- Opportunity to work closely with a variety of professionals
The Job
As a Specialist, CMS Services, you will play a critical role in ensuring the accuracy, consistency, and integrity of data across the firm’s systems.
Your key responsibilities will include:
- Manage special rate implementation for clients and matters, ensuring accurate application across the system
- Maintain and update the special rates database, ensuring ongoing accuracy and compliance
- Conduct regular audits to ensure adherence to billing rate guidelines and internal controls
- Manage user provisioning within Aderant, including onboarding, role changes, and access updates
- Liaise with IT to ensure appropriate access controls, permissions, and security standards are met
- Provide end-user support for Aderant, troubleshooting access and system-related issues
- Perform high-volume, accurate data entry across matters, clients, billing rates, and related records
- Validate and reconcile data to ensure integrity across imports and exports within Aderant
- Oversee data imports/exports and perform quality checks to identify and resolve discrepancies
- Collaborate with Finance, IT, and legal teams to resolve data issues and improve processes
- Support and contribute to user training on system processes and best practices
- Liaise with vendors to log issues, track enhancements, and follow up to resolution
What you bring to the job
The ideal candidate is highly analytical, detail-oriented, and comfortable working with complex data systems. You also bring:
- Post-secondary education in a related field (preferred)
- 3–5 years of experience in an office or data-focused environment
- Experience with Aderant or similar legal practice management systems (strong asset)
- Strong proficiency in MS Office, particularly Excel
- Excellent attention to detail and data accuracy skills
- Strong organizational and time management abilities
- Analytical thinking and problem-solving capability
- Clear communication and strong interpersonal skills
- Familiarity with legal billing or special rate structures is an asset
Qualified job seekers are asked to apply with attention to Rujeeka Manoharan.
We look forward to hearing from you, but please note that only shortlisted candidates will be contacted.
Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.
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Pay: $54,000.00-$73,000.00 per year
Work Location: Hybrid remote in Toronto, ON M5H 4E3
