Overview
We are seeking a highly organized and detail-oriented Assistant to support our office operations. This role is vital in ensuring smooth administrative workflows, excellent customer service, and efficient data management. The ideal candidate will possess strong clerical skills, proficiency in various office software, and the ability to handle multiple tasks with professionalism and accuracy.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems both digitally and physically, ensuring easy retrieval of documents
- Provide customer support by addressing inquiries via phone or email and assisting clients with their needs
- Support bookkeeping and basic financial recordkeeping using QuickBooks and other accounting tools
- Assist with appointment scheduling, calendar management, and reminders for staff or clients
- Proofread documents for accuracy and clarity before distribution
- Handle administrative tasks such as photocopying, scanning, and preparing reports or correspondence
- Support medical or dental office functions if applicable, including managing patient records and front desk duties
Requirements
- Proven clerical or administrative experience, preferably in a medical or dental office setting
- Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry software
- Experience with QuickBooks, bookkeeping, or financial recordkeeping is a plus
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional customer service skills with professional phone etiquette and communication abilities
- Ability to handle multiple responsibilities simultaneously while maintaining attention to detail
- Typing speed of at least 60 words per minute with proofreading skills for accuracy
- Previous experience working at a front desk or handling multi-line phone systems preferred
- Knowledge of medical or dental office procedures is advantageous but not required
This position offers an engaging work environment where organizational excellence and customer support are valued. The successful candidate will play a key role in maintaining efficient office operations while providing outstanding service to clients and colleagues alike.
Pay: $17.20-$43.76 per hour
Work Location: In person
