Job Posting: Secretary/Receptionist
Location: Winnipeg, MB
Employment Type: Full-Time Permanent Position
Organization: Kinew Housing Inc.
Kinew Housing Inc. provides affordable and subsidized housing to Indigenous families in Winnipeg. We go beyond simply offering a place to live — we are committed to supporting our tenants in maintaining stable housing.
We are currently seeking a dedicated and professional Secretary/Receptionist to join our team. This full-time position is essential to the smooth operation of our front office and provides valuable support to our administrative team.
Key Responsibilities:
The successful candidate will report directly to the Manager and will be responsible for a variety of administrative and front desk duties, including:
- Greeting tenants and visitors, helping or directing them as needed
- Managing the daily flow of faxes, emails, and messages also from the after-hours answering machine
- Operating a multi-line switchboard professionally by transferring calls or taking messages
- Handling all incoming and outgoing departmental mail
- Preparing tenant correspondence, including typing, formatting, photocopying, and mailing letters.
- Filing and maintaining tenant records both paper and electronically (for current and former tenants)
- Tenant Lease and Subsidy Agreements, including renewing tenancy agreements, rent calculations, processing paperwork for new tenants, and preparing RTB “Notice of Rent Increase” (training will be provided).
- Daily input and editing work orders from tenants, administrative staff, and maintenance staff
- Preparing and inputting data for annual reports such as Property Tax Bills, Project Data Reports, Smoke Alarm Inspections, and Furnace Inspections (training will be provided)
- Subsidy Billing -Preparing and inputting tenant lease agreements and subsidy agreements
- Providing additional administrative support to other staff as required
Qualifications & Skills:
- Minimum 1 year of experience in an administrative or secretarial role within a fast-paced environment
- Strong organizational skills and the ability to manage multiple tasks and meet deadlines
- Ability to work independently with minimal supervision, as well as part of a collaborative team
- Excellent written and verbal communication skills
- Professional demeanor with strong interpersonal skills
- Proficiency in Microsoft Windows applications, including Word, Excel, and Outlook (mandatory)
Application Instructions:
Interested candidates are asked to submit through email ([email protected]) or fax (204-943-0226) a cover letter and resume clearly demonstrating how they meet the qualifications and responsibilities outlined in this posting.
Only candidates selected for interviews will be contacted.
We thank all applicants for their interest in Kinew Housing Inc.
Job Type: Full-time
Pay: $42,000.00 per year
Benefits:
Work Location: In person
