Administrative Assistant - Information Technology & Systems
(Canada Summer Jobs Program)
Temporary Full Time
HOURS OF WORK: full time (35 hours/week)
START DATE/TERM: 8 weeks between June – September (as soon as possible and to end no later than August 31, 2026 flexibility to start and end dates)
Vacancy: New
OPENINGS: 1 position to support the Information Technology & Systems Department
REPORTS TO: Director, Information Technology & Systems
CANADA SUMMER JOBS PROGRAM:
Canada Summer Jobs is an initiative of the Youth Employment and Skills Strategy, which aims to provide flexible and holistic services to support all young Canadians in developing the skills and gain paid work experience to successfully transition into the labour market.
The Canada Summer Jobs program objectives align with the redesigned Youth Employment and Skills Strategy and are as follows:
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Provide quality work experiences for youth between the ages of 15 to 30
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Respond to national and local priorities to improve access to the labour market for youth who face unique barriers
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Provide opportunities for youth to develop and improve their skills
POSITION SUMMARY:
The Administrative Assistant will support Macaulay’s Information Technology & Systems team.
RESPONSIBILITIES
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Provide support for the IT team in inventory control processes to ensure accuracy and availability of assets.
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Assist alongside the helpdesk team to provide first-level technical support to end-users, resolving issues related to software, hardware, and networking.
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Create and maintain tracking sheets to track various tasks, exceptions, missing information, etc.
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Provide administrative support to IT projects and initiatives as needed
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General scanning, uploading, filing, archiving and document retrieval
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Schedule meetings and/or appointments.
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Communications tasks as required, including: special events support, documenting IT processes and maintaining up-to-date records of IT assets, etc.
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Participate in trainings and meetings as required.
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Other tasks as assigned.
QUALIFICATIONS:
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Currently enrolled in/graudated from an Information Technology, Computer Science, Business, Data Analytics, Project Management, Office Administration, or similar program.
- Basic understanding of IT hardware and software.
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Detail-oriented with a keen eye for accuracy in data management.
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Strong organizational and time management skills.
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Proficient in Microsoft Office Suite (Word, Excel, SharePoint, Teams, Outlook).
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Excellent communication skills.
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Ability to work independently and productively.
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Acceptable Vulnerable Sector Police Reference Check
SALARY: Summer Student Hourly Rate ($22.74/hour)
THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.
Internal candidates: Apply through the Internal Career Centre on ADP Sign In | ADP WFNPORTAL.
External candidates: Apply through the Macaulay Job Opportunities Page at https://macaulaycentre.org/opportunities/job-opportunities/
INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT:
May 20, 2026 - May 26, 2026
DATE POSTED: May 20, 2026
Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.
Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please advise if you require accommodation.
We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted.
This job posting is available in alternate formats upon request.
Macaulay Centres for Children is committed to service and employment equity.
