The Accounting Associate-AP is responsible for processing accounts payable and providing general support to the Site Accounting Department.
FUNCTIONAL RESPONSIBILITIES
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Process supplier invoices – review invoices, ensure proper approvals are received, match to receiving reports; code to appropriate account and input into system for review.
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Arrange for new suppliers to be set up at HO.
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Review unvouchered receipts report (5.13.5) for accuracy.
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Ensure all invoices are processed on time to obtain maximum discounts.
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Run the “Aging report” weekly; review all unprocessed/outstanding invoices at every month end.
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Follow-up on all supplier inquiries.
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Maintain AP files.
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Run the Aged AP report and prepare month end journal entry.
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Run Period Receipt Report (5.13.5) and reconcile to General Ledger.
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Confirm Interbranch balances.
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Greet visitors and announce their presence to their host
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Receive and distribute mail
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Other duties as assigned from time-to-time.
