Job Overview
We are seeking a dedicated and detail-oriented College Administrator to join our team. In this role, you will support academic operations, student services, and institutional compliance within a fast-paced post-secondary environment. Your experience in Canadian college administration will be essential to ensuring a seamless experience for students, faculty, and stakeholders.
Duties
- Manage front desk operations, including greeting visitors and handling multi-line phone systems
- Perform data entry and maintain organized filing systems, both physical and digital
- Utilize Microsoft Office Suite, Google Workspace, and QuickBooks for document creation, record keeping, and bookkeeping tasks
- Assist with appointment scheduling, calendar management, and correspondence
- Provide customer service support via phone, email, and in person
- Handle clerical duties such as proofreading documents, managing incoming mail, and processing invoices
- Support medical or dental office functions if applicable, including patient check-in and record management
- Maintain organization of office supplies and equipment
- Ensure adherence to office policies regarding phone etiquette and confidentiality
Requirements
- An Office Administration degree or diploma is preferred
- Minimum of 2-3 years of experience in a college administration role within a post-secondary institution in Canada
- Proven experience in administrative roles with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel), Google Workspace, and QuickBooks
- Excellent computer skills including data entry, typing, and document proofreading
- Prior clerical or office experience; medical or dental office experience is a plus
- Strong customer service skills with professional phone etiquette
- Ability to manage multi-line phone systems efficiently
- Experience with filing systems and record management
- Demonstrated organizational skills with attention to detail
- Ability to handle multiple tasks simultaneously in a fast-paced environment
- Previous experience in bookkeeping or financial recordkeeping is desirable
Why Join Us?
Join our team and contribute to student success and institutional excellence. We value dedicated professionals who bring experience, initiative, and a passion for post-secondary education.
Job Type: Full-time
Pay: $19.00-$21.00 per hour
Work Location: In person
