Exciting Opportunity for an Office Administrator
Join Us at Northern Industrial Construction Ltd. (NIC) and be an Integral Part of Important Projects in the Canadian Arctic!
Are you a skilled Office Administrator with a passion for out-of-the-box management of projects in remote, awe-inspiring locations? If you're looking for an adventure and the chance to make a tangible impact on communities in Canada's North, NIC wants you to join our expanding team!
About NIC: At NIC, we don't just build structures – we craft experiences in some of Canada's most remote NWT and Nunavut communities. Our teams possess an adventurous spirit, eager to explore the breathtaking beauty of the Arctic while constructing residential, industrial, and institutional projects. We are proud to create lasting, positive change through projects that directly improve the quality of life for the communities in which we work.
Why Work in the North? Working in Canada’s North is a unique opportunity to accelerate the development of skills in areas such as pre-planning, logistics, and a ‘do-it-once’ mentality. Most of our projects involve complex logistical challenges, from site access to material deliveries using methods such as fly-ins, winter roads, barge transportation, and sea lift deliveries. These challenges require meticulous planning, extensive coordination, and active management of all resources needed to execute a project successfully.
In the North, the construction season is short, so precise planning and flawless execution are critical to ensuring that schedules are met and mistakes are avoided. The skills you develop here will not only serve as a solid foundation for the rest of your career but are also highly valuable in a wide range of construction opportunities across the industry.
What’s In It for You:
- Professional Development: Develop skills that will set you apart in the construction industry with hands-on experience in project management, logistics, and construction in a remote environment.
- Personal Satisfaction: Feel a sense of pride in knowing your work has a direct and immediate impact on improving the lives of people in the communities where we work.
- Unique Adventure: Live and work in some of the most beautiful, remote locations in Canada, surrounded by breathtaking Arctic landscapes.
- Rewarding Work: Play a critical role in the construction of vital infrastructure that benefits communities, providing long-term solutions that make a real difference.
Job Description
The Role: As an Office Administrator reporting to the Office Manager, you will be at the heart of planning, managing, and executing projects that bring both unique challenges and rewarding outcomes. Your experience will be key to navigating the complexities of logistics, resource management, and working within the short construction season.
Responsibilities:
Executive & Administrative Support
- Organize and coordinate executive meetings
- Prepare agendas, distribute calendar invitations, and ensure meeting materials are available.
- Manage and organize the calendars and inboxes of the President and Operations Manager.
- Handle confidential and sensitive information with professionalism and discretion.
- Record, prepare, and distribute meeting minutes.
- Prepare and edit correspondence, presentations, reports, and other executive documents.
- Maintain organized filing systems and corporate records.
- Organize and coordinate corporate events.
- Run errands and assist with purchasing activities for the leadership team.
- Plan and coordinate travel arrangements and training sessions.
- Sort, scan, and distribute incoming mail.
Fleet Management
- Coordinate vehicle maintenance and service appointments.
- Maintain fleet documentation and records.
- Monitor GPS tracking systems.
- Order and distribute vehicle decals.
- Track insurance renewals and vehicle registrations.
Asset Management
- Track, label, and maintain company assets.
- Coordinate asset documentation, including invoices and bills of sale.
- Monitor assets through tracking systems.
- Coordinate onsite asset labeling and servicing.
- Manage Starlink equipment tracking and troubleshoot issues as required.
- Monitor Starlink assets through tracking systems.
Administrative Support
- Manage the office front desk, including welcoming visitors, handling incoming calls and inquiries, and ensuring a professional and efficient reception experience.
- Complete Visa and AMEX credit card reconciliations.
- Format documents and presentations.
- Create forms, trackers, and administrative tools.
- Drive company vehicles as required for business purposes.
- Perform other administrative duties as assigned.
Requirements:
- Proven experience in Office and/or Executive Administration.
- Strong logistical and project management skills.
- Ability to thrive in remote and challenging environments.
- A commitment to safety, precision, and quality work.
- A passion for developing long-term solutions that make a meaningful impact.
- Valid Class 5 Drivers License.
Work Schedule
Full time (40 hours/week)
Monday to Friday 8:00 am – 5:00 pm with 1 hour lunch break
Are You Ready to Take the Next Step? Join NIC and embark on a journey that will challenge your skills and reward your adventurous spirit. Apply on or before July 3, 2026 and become part of something truly extraordinary!
Job Types: Full-time, Permanent
Pay: $60,000.00-$75,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Experience:
- Executive Administration: 2 years (preferred)
- Office Administration: 2 years (preferred)
Licence/Certification:
- Driving Licence with a clean abstract (preferred)
Location:
- Yellowknife, NT (preferred)
Work Location: In person
