POSITION OVERVIEW
The Payroll and Accounts Payable (AP) Associate is responsible for supporting the accurate and timely processing of biweekly payroll, full-cycle accounts payable, and general accounting activities for Holloway Lodging Corporation and its properties. The position supports payroll and accounting reconciliations, month-end and year-end activities, and provides responsive service to hotel and corporate teams, vendors, and other stakeholders.
This role is based in our Halifax office and is an in-office position, five days per week.
About the Company
Clarke Inc. is a publicly traded real estate company listed on the TSX. Through its subsidiaries Holloway Lodging Corporation and Ravelin Properties REIT, the Company owns and operates hotel, residential, and office properties across 11 of Canada’s 13 provinces and territories, as well as in the United States and Ireland. In addition to its core real estate operations, Clarke manages an internal investment portfolio and other strategic business interests.
Clarke’s head office is located in Halifax, Nova Scotia.
Given the breadth of the platform and the Company’s entrepreneurial, hands-on approach to ownership and operations, the organization values adaptability, initiative, and strong cross-functional collaboration.
SKILLS, EDUCATION AND EXPERIENCE
- Strong attention to detail and a high degree of accuracy.
- Excellent organizational, time management, and problem-solving skills.
- Strong verbal and written communication skills and the ability to work effectively with employees at all levels of the organization.
- Proficiency in Microsoft Office, particularly Excel.
- Ability to manage multiple priorities and meet recurring deadlines in a high-volume environment.
- Strong analytical and reconciliation skills.
- Ability to work independently while contributing effectively as part of a team.
- Professional, dependable, and adaptable approach to changing priorities.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Post-secondary diploma or degree in Accounting, Finance, Business Administration, Payroll, or a related field is preferred. Equivalent combinations of education and relevant experience will be considered.
- PCP designation is considered an asset.
- Knowledge of Canadian payroll legislation, accounting practices, and statutory requirements is considered an asset.
- Minimum 2 years of experience in payroll, accounting, accounts payable, or a related role; experience with end-to-end payroll is strongly preferred.
- Experience with Payworks and Sage Intacct is considered an asset.
RESPONSIBILITIES
Payroll
- Process, audit, and preview biweekly payrolls for all Holloway Lodging Corporation properties, ensuring accuracy and compliance with applicable legislation.
- Process Records of Employment (ROEs), payroll-related documentation, tax forms, statutory remittances, and government subsidy requirements.
- Maintain accurate employee payroll data and complete related reconciliations.
- Respond to payroll inquiries from employees, General Managers, senior leadership, and other stakeholders.
Accounts Payable
- Receive and verify invoices, ensuring appropriate approvals are obtained prior to payment processing.
- Enter invoices by batch into the accounting software and review invoice coding prepared by hotel staff.
- Process a high volume of invoices, ensuring credits, discounts, payments, outstanding balances, and account discrepancies are addressed accurately and in a timely manner.
- Provide ongoing weekly support and troubleshoot payment-related issues.
- Liaise with external vendors and internal departments to analyze and resolve issues.
- Reconcile vendor statements and resolve discrepancies as required.
- Maintain an accurate and up-to-date electronic filing system.
- Request and maintain supplier banking information on an ongoing basis.
- Ensure all year-end audit requirements are fulfilled in coordination with the Accounting Manager.
- Process cheque runs at least twice per month.
General
- Provide administrative and operational support to Payroll, Accounting, and other corporate departments as required.
- Maintain confidentiality of employee, payroll, vendor, and financial information.
- Collaborate effectively with cross-functional leaders, teams, and stakeholders to achieve shared objectives, drive alignment, and deliver high-quality outcomes.
- Consistently demonstrate and champion the Company’s Mindsets, integrating them into decision-making, leadership behaviors, and day-to-day execution.
- Foster, promote, and actively contribute to a safe, inclusive, and mindful work environment by upholding workplace safety standards, supporting employee well-being, and modeling respectful and ethical conduct.
- Exercise sound judgment, accountability, and professionalism in all interactions, reinforcing a culture of trust, transparency, and continuous improvement.
- Partner with leaders and colleagues to plan, support, and facilitate employee engagement initiatives that strengthen connection, collaboration, and alignment with organizational culture and values.
- Perform additional duties and responsibilities as assigned, consistent with the scope, level, and evolving needs of the role and the organization.
WORKPLACE EQUITY AND CONFIDENTIALITY
Holloway Lodging Corporation is committed to cultivating an inclusive, respectful, and equitable work environment where every team member feels valued. We proudly uphold fair employment practices and do not tolerate discrimination or harassment of any kind. All hiring and employment decisions are based strictly on experience, qualifications, and organizational needs.
This role operates within a confidential and proprietary business environment. Select operational policies and procedures are shared across the Holloway Lodging family of companies. Sharing, discussing, or disclosing this information with individuals outside the Holloway Lodging organization is strictly prohibited.
Benefits:
- Company events
- Employee assistance program
- On-site parking
Application question(s):
- This is an in-office role. Are you comfortable working on-site in an office environment 5 days/week?
- Describe your experience in payroll, accounting and/or AP.
- Do you have experience with Payworks and/or Sage? Please explain.
Work Location: In person
