The Law Society of Alberta (Law Society) regulates the legal profession in the public interest.
In alignment with the Law Society’s vision, mission, and strategic plan, the Human Resources (HR) department is responsible for the creation and delivery of human resources programs and services that promote organizational effectiveness and a positive, engaged work culture across the Law Society, ALIA, and CPLED.
As a key member of the HR team, the HR Assistant provides administrative support to the department and assists with Human Resources activities and initiatives related to talent acquisition, employee relations, employee engagement, talent management, total rewards, and wellness.
Success in this position requires excellent interpersonal skills, time management, organizational skills and attention to detail.
As a member of the HR team, you will:
- Provide administrative support and program assistance to the department.
- Provide excellent customer service to staff and external stakeholders.
- Prepare and distribute standard HR correspondence and templates using approved formats.
- Assist with the recruitment process by posting jobs, scheduling phone screens and interviews, conducting reference checks, and drafting offer letters.
- Prepare documents and coordinate all HR administrative processes including, but not limited to, annual compensation letters, onboarding documents, and employment verifications.
- Organize logistics surrounding employee onboarding, cross-boarding, status changes, and offboarding.
- Monitor department inboxes and respond or triage messages as appropriate.
- Respond to phone, email and written inquiries; this includes providing information about HR processes and resources to employees.
- Maintain digital filing systems. Track and follow up on required documentation.
- Prepare and distribute employee announcements and HR communication using approved messaging and templates.
- Provide logistical support for HR meetings, events, and training sessions. This includes coordination of materials, attendance, venues, technology and catering.
- Prepare all annual HR calendars, schedules, and cyclical communications.
- Complete other tasks as assigned.
- 2+ years of HR administrative experience, or post-secondary education in Human Resources required.
- Proven ability to work independently and collaboratively within a strong team environment.
- High level of professionalism; excellent communication and interpersonal skills.
- Demonstrated ability to appropriately handle confidential information.
- Excellent attention to detail and a high degree of accuracy.
- Experience with UKG Pro or similar HRIS.
- High degree of proficiency with productivity, collaboration and document management tools including Microsoft 365 (Office), SharePoint, and Adobe.
- Strong writing and grammar skills with the ability to independently draft correspondence and other documents as required.
- Proven experience with creating documents and maintaining databases and filing systems.
- Demonstrated experience navigating a high-change environment.
- Interested in, and capable of, growing to meet additional changes and challenges that may be added to this position over time.
- Ability to work occasional overtime when task and project deadlines require
The Law Society of Alberta regulates the legal profession in the public interest by promoting and enforcing a high standard of professional and ethical conduct by Alberta lawyers.
We derive our authority from the Legal Profession Act (http://www.qp.alberta.ca/documents/Acts/l08.pdf)of Alberta and set out standards through a Code of Conduct (https://documents.lawsociety.ab.ca/wp-content/uploads/2017/01/14211909/Code.pdf) and the Rules of the Law Society of Alberta (https://documents.lawsociety.ab.ca/wp-content/uploads/2017/01/04144612/Rules.pdf).
While we do not provide legal advice on specific cases, from our unique perspective as the regulator, we actively work with members of the justice system to improve the administration of justice for all Albertans.
- Comprehensive compensation package
- Work-life balance benefits that allow you to balance your career and personal commitments.
- Access to a free onsite gym and tenant lounge.
- Private Reflection Rooms to observe religious or cultural beliefs, meditate or take a mental health break.
