Oak Tree Therapy is a growing psychotherapy practice that provides services in and around the Winnipeg area to adults, youth, children and families. Oak Tree Therapy is looking for a reliable and energetic individual to perform the day to day administrative duties, alongside another admin. There are two office locations on Henderson Hwy and Main Street, travel between them is expected. This position is looking to be filled immediately.
Responsibilities:
- Greeting, scheduling and following up with clients.
- Performing clerical functions such as filing, data entry, creating organization systems
- Processing payments directly to insurance companies, requesting funding, tracking and follow up funding.
- Reminding clinicians when their reports are due, sending the reports to clients.
- Orders and replenishes office supplies
- Acts as a liaison for maintenance issues and notifying staff of office hours
- Answers telephone in a warm and inviting manner
- Cleaning bathrooms, emptying garbage and end of day dishes.
- Other duties as assigned
- Qualifications:
- Grade 12 education/Administrative Diploma/Experience being a leader in an administrative environment.
- 1-2 years experience in an office environment
- Able to maintain spreadsheets, filing, organization.
- Bright, professional, helpful, organized, self-starter, independent, reliable, and courteous with excellent communication skills; both verbal and written
- Ability to multi-task and execute a wide range of details and tasks quickly and effectively while maintaining a positive attitude.
- Good judgement/common sense in maintaining the confidentiality of clients, along with strong customer service and relationship-building skills
- This role requires high level of consistency, autonomy and reliability. The qualified individual needs to be able to work independently and be adept at problem-solving.
- Strong knowledge of Google Drive software, and Microsoft Office products such as Excel and word. Knowledge of QuickBooks and direct health billing is considered an asset
- Previous experience in a psychotherapeutic environment or other clinic environment is considered an asset
- Criminal Records Check with Vulnerable Persons Sector will be required upon successful hire, and need to clear from convictions and offences.
- Child abuse and Adult abuse registry check will be required upon.successful hire and will need to free from being listed..
* Resume - Providing detailed information about your education and employment history that clearly demonstrates your ability to the required job qualifications.
Job Type: Full-time
Pay: $19.00-$24.00 per hour
Benefits:
- Dental care
- Extended health care
- Life insurance
Work Location: In person
