Overview
We are seeking a highly organized and proactive Assistant to the Operations Manager to support daily business functions and ensure smooth office operations. This role is ideal for candidates with strong administrative skills, attention to detail, and experience in office management. The successful candidate will play a vital role in maintaining efficient workflows, managing schedules, and providing excellent customer service.
Responsibilities
- Assist the Operations Manager with scheduling & correspondence.
- Manage phone systems, including multi-line phones, and handle incoming calls with professional phone etiquette.
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of company records.
- Maintain front desk operations, greet visitors, and manage office supplies inventory.
- Utilize PandaDoc for electronic document signing processes.
- Provide exceptional customer service by responding promptly to inquiries and assisting clients or vendors as needed.
- Support administrative projects such as filing, organizing digital documents, and coordinating meetings.
Experience
- Previous clerical or administrative experience in an office setting is preferred.
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace is highly desirable.
- Experience with front desk duties, multi-line phone systems, data entry, and office organization is a plus.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills with proper phone etiquette.
- Ability to proofread documents accurately and maintain attention to detail.
- Hot tub/swim spa & pool knowledge is an assett.
This position offers an engaging work environment where organizational skills are valued. Room for growth within the company.
Pay: $20.00-$22.00 per hour
Work Location: In person
