Full Time - Permanent
Monday - Friday 8:00am - 4:30pm
Administrative Assistant
Bay View Mall – Belleville, Ontario
Do you thrive in organized chaos? Can you manage calendars, coordinate schedules, keep projects moving, and somehow know what needs to happen before anyone else does?
We're looking for an Administrative Assistant who is professional, confident, highly organized, and capable of keeping a busy office running smoothly. We need someone who can think ahead, solve problems, prioritize tasks, and become an essential part of our team.
What You'll Do
- Answer phones, emails, and customer inquiries
- Manage calendars, appointments, and meeting schedules
- Prepare correspondence, reports, and documents
- Assist with tenant communications and administrative support
- Process payroll and maintain employee records
- Assist with staff scheduling and coverage coordination
- Maintain organized filing systems and records
- Process invoices, payments, and basic bookkeeping tasks
- Coordinate meetings, projects, and day-to-day office operations
- Assist with planning and execution of mall events, vendor markets, and promotional activities
- Create and schedule social media content while engaging with followers and responding to inquiries
- Support marketing initiatives and community outreach efforts
- Keep multiple priorities moving while maintaining exceptional attention to detail
- Support management with day-to-day operations and special projects
What We're Looking For
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Professional, confident, and personable demeanor
- Ability to work independently and make sound decisions
- Experience with payroll (Quickbooks), scheduling, administration, or office management
- Strong computer skills including Microsoft Office and social media platforms
- Ability to handle confidential information with discretion
- Someone who takes ownership of their work and doesn't wait to be told what to do
Bonus Points If You:
- Can anticipate needs before they become problems
- Stay calm under pressure and thrive in a fast-paced environment
- Enjoy being the person everyone relies on
- Can juggle multiple priorities without dropping the ball
- Have experience with event planning, marketing, or social media management
- Have a sense of humor and a positive attitude
What We Offer
- Full-time position
- Mainly...Monday to Friday schedule
- A fast-paced, engaging, and never-boring work environment
- The opportunity to become an indispensable member of our team
We're not necessarily looking for someone with the most experience. We're looking for someone who is reliable, resourceful, and capable of becoming the person who keeps everything together when things get busy.
We're not looking for an assistant. We're looking for the person who makes the impossible happen.
If you're the type of person who walks into a room and immediately notices what's missing, figures out how to fix it, and gets it done before anyone else realizes there was a problem, we'd love to hear from you.
Job Types: Full-time, Permanent
Pay: $42,500.00 per year
Benefits:
Work Location: In person
