About McMaster
At McMaster University, we strive to attract, develop, and retain talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of everyone. McMaster is one of the Top 70 Universities in the World and is recognized as Canada’s Most Research-Intensive University. McMaster continues to be recognized as one of the top employers in the Hamilton/Niagara region and one of Canada’s Top Diversity employers.
Our Faculty and Culture of Excellence
The Faculty of Health Sciences (FHS), the largest Faculty within McMaster, is unique as the only Canadian university that combines schools of medicine (including two regional campuses), nursing, rehabilitation science, and the programs of midwifery, Bachelor of Health Sciences, physician assistant and postgraduate health sciences education within one faculty. Our pioneering approaches to education and our reputation for world-class research have consistently placed McMaster and the Faculty among the top 50 universities in the world for health and medicine.
Those who join FHS will find a community of 5,400 talented individuals who are inspired by the faculty’s commitment to our values of interprofessional collaboration , commitment to our communities , accountability , innovation , excellence , integrity , respect , and optimism .
Central Animal Facility (CAF)
The Animal Facility is currently welcoming applications for a Financial Coordinator (I) to join our team in a temporary full time appointment! This is an excellent opportunity for an organized, motivated, and detail-oriented individual to join us in an important support role for the Facility and research at McMaster University.
Located within the Faculty of Health Sciences, the Animal Facility is a primary service division whose purpose is to serve the McMaster research community and ensure animals housed at our seven sites are cared for ethically and humanely.
The Opportunity
The Financial Coordinator (I) is responsible for applying knowledge and understanding of financial policies and procedures to coordinate and process University financial transactions. They analyze, record, classify, and summarize accounting data according to established procedures. They ensure accuracy and compliance with existing guidelines, policies, and procedures. They provide lead hand direction to other staff.
Key functions include the following:
- Monitor acquisitions transactions to ensure compliance with the University Procurement policy.
- Coordinate the collection, verification, analysis and reporting of financial data.
- Interpret and communicate applicable financial policies, procedures and guidelines to others.
- Ensure that the appropriate taxes are paid and rebates received for each invoice.
- Develop and deliver training and information sessions.
- Analyze data and assess for reasonableness.
- Implement and maintain budgets in the system and make adjustments to budgets and currency throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
- Perform various analyses for review.
- Generate reports and account statements and review for accuracy. Information is included in the submission of statistics to external agencies.
- Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
- Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
- Receive, send, sort, verify, process and prepare various documents such as travel and expense reports, non-po vouchers, invoices, journal entries, purchase requisitions, p-card transactions, receivables, and payables.
- Process, verify, and balance financial records and business transactions, such as accounts payable, and accounts receivable.
- Participate in the monitioring and reconciliation of accounts and investigate discrepancies using established procedures.
- Update, maintain, and verify information in a variety of spreadsheets and databases.
- Balance and control cash receipts, including floats, petty cash and cheques.
- Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
- Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
- Create spreadsheets including complex formulas and equations.
- Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
- Tests electronic financial products to determine their suitability and develops procedures for their implementation.
- Maintain filing systems, both electronic and hard copy.
- Maintains confidentiality of user information.
Supervision:
- Provide lead hand direction and is responsible for the quality and quantity of work of others.
Requirements:
- 2 year Community College diploma in Accounting or a related field of study.
- Requires 4 years of relevant experience.
Assets:
- Candidate working towards obtaining CPA preferred
- Mosaic/PeopleSoft experience is highly desirable
- Advanced expertise in Microsoft Office (Excel, Power Point, Word & Access)
- Prior knowledge of McMaster Policies
- Experience with budgets, including variance analysis & reconciliations
- Demonstrated ability to handle multiple deadlines
- Experience with a variety of business correspondence
Additional Information:
During budget season, additional hours of work may be required in order to meet deadlines. Any additional time worked would be compensated in accordance to the Collective Agreement.
This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.
Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.
